Office Facility Coordinator Jobs

AssistRx has engineered the perfect blend of technology and talent to deliver best in class results. We believe that access to therapy transforms lives and is achieved through the powerful combination of our people and technology. We leverage advanced custom software, data analytics, and a patient-centered approach to transform medication management into a seamless and efficient process. Join us in making a difference in healthcare technology. At AssistRx, you'll be part of a team that's shaping the future of patient care. Apply today and embark on a rewarding journey with us!

***VOTED one of Orlando's BEST PLACES TO WORK two years in a row***

This role will serve as initial contact in our beautiful new office location in South Orlando for employees, visitors, clients, and/or vendors. This position will also provide administrative and facilities support to the office.

DUTIES AND RESPONSIBILITIES:

• Performs general clerical duties including but not limited to filing, photocopying, faxing, and mailing as required.
• Orders and maintains supplies, arranges for equipment maintenance, and keeps reception and break areas organized
• Responsible for escorting on-site vendors i.e., vending, printers.
• Work with facilities and security with creation of associate Photo ID and access control cards
• Assist marketing and patient solutions with client meeting preparation, room set-up, breakdown, meeting logistics and convention/trade show preparation
• Answers, screens, and directs calls in a courteous and professional manner; takes messages and/or forwards telephone calls to appropriate employees, voice mail, or department
• Assist security with building safety and security protocols and drills
• Process incoming and outgoing deliveries, mail, and packages etc.; Forwards outgoing mail and packages to the appropriate individual or department
• Demonstrates a high level of professionalism in dealing with confidential and sensitive issues
• Assist in monitoring and working any Facilities tickets.
• Meet and greet all visitors, clients, and employees in a courteous and professional manner
• Prepares and maintains meeting and conference room reservation and catering schedules; circulates schedule to appropriate staff
• Point of contact with local building property management staff or maintenance vendors

Requirements

EDUCATION AND QUALIFICATIONS:

• Associate’s degree (A.A.), four years related experience, or equivalent

combination of education and experience

• The ability to work in a team environment.
• Ability to understand any and all safety requirements and cautions
• Strong organizational, problem-solving, and analytical skills
• Must be able to work between the hours of 8:00 am and 5:00 pm
• Some experience required working in facilities support role
• Bilingual skills a plus
• Must be able to read, write and communicate effectively in English
• Commitment to excellence and high standards
• The ability to provide quality customer service to client and colleagues at all times
• Ability to deal effectively with a diversity of individuals at all organizational levels
• Proven ability to handle multiple projects and meet deadlines
• Must be proficient in Microsoft Office, including but not limited to Word, Excel, PowerPoint, Outlook, and Microsoft Teams required
• Strong interpersonal skills
• Ability to follow oral/written instructions: communicate effectively with all levels of the organization, employees and external customers / vendors
• Ability to manage priorities and workflow
• Experience managing supplies inventory required
• 2+ years working as an administrative assistant, office manager or front desk in a professional work environment required

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

• Continually required to talk or hear
• Occasionally required to sit
• Occasionally may need to lift/push/carry items up to 25 pounds
• Continually required to utilize hand and finger dexterity
• Frequently required to walk
• Occasionally required to climb, balance, bend, stoop, kneel or crawl
• Frequently required to stand

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities or physical requirements. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Benefits

• Supportive, progressive, fast-paced environment
• Competitive pay structure
• Medical, dental, vision, life, & short-term disability insurance
• Matching 401(k) with immediate vesting

AssistRx, Inc. is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration without regard to race, religion, color, sex (including pregnancy, gender identity, and sexual orientation), parental status, national origin, age, disability, family medical history or genetic information, political affiliation, military service, or other non-merit based factors, or any other protected categories protected by federal, state, or local laws.

All offers of employment with AssistRx are conditional based on the successful completion of a pre-employment background check.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire. Sponsorship and/or work authorization is not available for this position.

AssistRx does not accept unsolicited resumes from search firms or any other vendor services. Any unsolicited resumes will be considered property of AssistRx and no fee will be paid in the event of a hire.