Facility And Office Assistant Jobs

Coordinate and manage schedules and activities, including all logistics and calendar management and preparation for appointments and necessary follow-up.

Manage reception area including mail, deliveries, and customer service.

1+ years of related experience.

Experience with Microsoft Office (Excel, PowerPoint, Word).

Experience in marketing design software including but not exclusive to Canva, Adobe (Illustrator, Photoshop, InDesign), etc.

Experience with Outlook email and calendaring.

Point of contact with local building property management staff or maintenance vendors

Associate’s degree (A.A.), four years related experience, or equivalent

2+ years working as an administrative assistant, office manager or front desk in a professional work environment required

Some experience required working in facilities support role

Experience managing supplies inventory required

Strong organizational, problem-solving, and analytical skills

Coordinate efforts with landlord’s building management team to ensure effective resolution of issues affecting both the building and the Client.

In partnership with the Client, develop long term capital plans and asset management strategies to maximize efficient and reliable property operations.

Bachelor’s degree from an accredited institution in business administration, facilities management, or engineering preferred.

Proactively manage personnel and solutioning to mitigate risk to the Client and Hines.

Support all project, lab, and business unit managers for planning and implementing workplace and lab construction projects.

Develop and manage annual budgets and monthly variance reporting for the site.

[Some qualifications you may want to include are Skills, Education, Experience, or Certifications.]

[Be specific when describing each of the responsibilities. Use gender-neutral, inclusive language.]

Example: Determine and develop user requirements for systems in production, to ensure maximum usability

Example: Excellent verbal and written communication skills

Benefits package for full-time staff including Medical, Dental, Vision, STD, LTD, and other options to choose from

High school diploma or GED required or equivalent related work experience

Six (6) months to one (1) year customer service experience or related experience performing office/clerical duties

Excellent phone etiquette skills required

Demonstrated basic to intermediate skills in Microsoft Office Suite

Effective verbal and written English communication skills

Perform related duties and responsibilities as required.

The selection process will consist of a minimum of written exam, skills examination, and oral interview.

Maintain, analyze, modify, and repair digital control and recording systems related but not limited to audiovisual, HVAC, lighting, and security.

Maintain, analyze, modify, and repair variable frequency drives and related controls.

Set up and monitor sound and recording systems.

Program and repair electronic signs and scoreboards.

Complete data entry and data research using our Customer Relationship Management (CRM) system.

Experience with CRM or database management systems a plus.

Make minor updates to the website using our content management system.

Help manage and maintain calendar of senior leadership team regarding coordinating office visits, off site meetings, travel, and conference calls.

Help with facets of our compliance and licensing requirements.

At least 2 years business/office experience.