Office Assistant Jobs

LOCATION: MILFORD, CT

POSITION OVERVIEW:

The Receptionist is an office/administrative support position. Work is performed at the front office desk. The receptionist is the person who is specifically employed by our Agency to handle all incoming calls and greet any visitors or clients courteously and graciously.

Responsibilities often change daily with the needs of the specific individuals authorized to designate work to the receptionist, with the prior approval of the HR team.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:

• Previous office/administrative experience necessary.
• Answers visitor inquiries about Boys & Girls Village and its services.
• Keeps and distributes updated internal telephone lists (including cell phone numbers, ext.).
• Copying and mailing accounts payable checks as well as tuition invoices.
• Computer literacy in Microsoft Office, especially Outlook.
• Keeps the general reception area neat and presentable to include the staff kitchens which are monitored for expiration dates on all food products.
• Completes general administrative duties as needed for various departments with the approval of HR such as reserving training rooms.
• Will assist with completion of New Hire Packets
• Receives, sorts, and distributes incoming mail and organizes outgoing mail.
• Maintains all agency office equipment such as toner inventory, scheduling service calls and ensuring the completion of service and maintenance.
• Answers incoming calls and directs them to the proper individual or department.
• Good communication, organization skills, ability to multitask and prioritize is necessary.
• In the absence of the Life Safety Officer be responsible for attending to the main gate, as well as the inner gate, and paying attention to all radio channels in the event of a client attempting to leave campus.
• Performs a variety of general office tasks, such as faxing, emailing, filing, mailings, copying etc.
• Welcomes/greets visitors/clients to Boys & Girls Village and directs visitors to their destinations.
• Maintain a calm, courteous and professional demeanor always.

PURPOSE/FUNCTION OF PROGRAM:

Boys & Girls Village offers an array of services for at-risk children and their families. The services include a comprehensive range of behavioral health services including clinical treatment, therapeutic day school, permanency planning, vocational, delivered from multiple locations. The Human resources department plays a pivotal role in the development and implementation of the agency’s strategic plan. The Human Resources Department interacts with all agency staff including all leadership and management to hire, develop and engage our talent.

COME JOIN OUR TEAM!

Boys & Girls Village (BGV) takes pride in the supportive, team-oriented environment we offer to our employees.

FOR YOUR HEALTH & WELLBEING

• Wellness workshops
• Comprehensive medical, dental, and vision benefits, including an option that is free to employees. Currently using United HealthCare
• Free annual flu shots
• Health Care and Dependent Care Flexible Spending Account

FOR YOUR FUTURE

• A 401K plan with employer contributions
• Company paid life and AD&D insurance, short and long-term disability.

FOR CAREER DEVELOPMENT

• Career Growth Opportunities
• Partnership with CT Non-Profit Alliance for 10%-20% tuition discounts at participating universities
• Qualified Public Student Loan Forgiveness (PSLF) Employer
• A tuition reimbursement program and free licensing supervision.
• Training and development opportunities

FOR WORK-LIFE BALANCE

• Competitive salaries, with increased compensation for Bi-lingual in Spanish staff
• Generous benefit time, including vacation, sick, and personal time
• Employee Assistance Program (EAP)- Free and confidential counseling for employee and family

COVID-19 PRECAUTIONS

• Remote interview process offered

• Personal protective equipment provided and required

• Plastic shields at workstations

• Temperature screening at all entrances

• Social distance guidelines in place

• Sanitizing, Disinfecting, & Cleaning procedures in place

We are an equal opportunity employer.