Office Administrator-Full Time - $20 - $35 An Hour

The Office Administrator will provide company-wide accounting support under the direction of the Chief Operations Officer to the ensure smooth accounting operations and appropriate support for office staff, while ensuring optional organizational effectiveness and efficiency. This position will perform various administrative and clerical task to support the office, including activities ranging from filing and answering the phone to performing accounting task.

Essential Functions:

• Sort and distribute incoming mail, and prepare outgoing mail for shipping (envelopes, packages, etc.). Answer the phone, take messages and/or redirect calls to the appropriate department.
• Monitors accounting email for all incoming invoices.
• Performs competent bookkeeping tasks; processes invoices, daily deposits, and distributes monthly billings and statements.
• Monitors company website for accuracy, performs or assist with updates.
• Provides back-up customer service support, responds to customer inquiries, and de-escalate customer complaints.
• Performs other duties as assigned.
• Performs various office functions such as daily ordering, inventory management, shipping and receiving, and office support vendor management.
• Prepares office and retail areas to receive customers and visitors, ensuring all areas are clean, and present a professional, safe, and welcoming environment.
• Assist in the design and implementation of a record keeping and filing system for protection, retention, record disposal and retrieval to ensure systems and records are monitored, maintained and are current.
• Records minutes for staff meetings and provide action items reminders to responsible staff.

Minimum Qualifications and Education Requirements

• Accounting experience 2 - 3 years.
• High school education or GED required; 2-3 years of administrative office experience.

Required knowledge, skills & abilities

• Knowledge of clerical office practices, procedures, and equipment.
• Proficient in MS Office; advanced computer skills and knowledge of office software packages preferred.
• Quickbooks experience preferred.
• Excellent written and verbal communication skills.

Job Type: Full-time

Pay: $20.00 - $35.00 per hour

Benefits:

• Vision insurance
• 401(k)
• Paid time off
• Health insurance
• Life insurance
• Dental insurance
• 401(k) matching

Schedule:

• Day shift
• Monday to Friday
• 8 hour shift