Project Office Coordinator-Remote/Full-Time Urgent Need

Project Office Coordinator-Remote/Full-time Urgent Need

The ideal candidate will be providing support on a global luxury travel agency program that consists of 350+ hotels and 3000+ Travel Advisors. This position will work closely with the Product Owner to ensure the Program operates smoothly and assists with issues when they arise. Tasks will involve providing support and ongoing maintenance of the Program. This person will interact with colleagues and customers around the globe. This position can be remote.

RESPONSIBILITIES

• Gather status and create status reports.

• Document risks, issues, and decisions

• Monitor and capture feedback from users and document changes for the project backlog.

• Provide support to customer base (i.e. travel advisors, hotel colleagues, and Sales team)

• Troubleshoot and assist customers with issues

• Prepare Project Communications and announcements.

• Capture and distribute meeting minutes

• Track completion of tasks and follow up as needed to ensure timelines are met.

• Independently manage lower complexity/small projects

• Create and maintain simple project schedules

• Builds working relationships with team members, vendors and other departments involved in the program.

• Update website content via website content management tool

• Maintain the internal Program intranet website

• Run reports and distribute or publish them in appropriate collaboration sites

• Provide customer support to hotels, external customers, and fellow colleagues

• Audit data submissions from hotels to ensure completion and accuracy and follow up with owners when corrections are needed

• Create charts or graphs for presentations

• Perform data entry to maintain critical Program information

• Log, track and manage compliance issues and escalate when needed

EXPERIENCE AND QUALIFICATIONS:

• 1 - 5 years of experience obtained through internships or entry level positions involving project support, organization, coordination, or customer service tasks

• Ability to work independently.

• Not afraid to ask questions but also takes initiative to learn on his/her own

• Ability to manage their own time and prioritize work

• Strong written and oral communication skills.

• Strong interpersonal skills.

• Willingness to troubleshoot and dig into issues that arise to bring them to resolution.

PREFERRED SKILLS:

• Web content management experience and use of tools such as AEM

• SharePoint

• Intermediate level of expertise in Excel

• Excellent customer service skills

• Excellent written and verbal communication

• Extreme attention to detail