Human Resources Associate/Recruiting Coordinator

AHIP is looking for a talented Human Resources Associate/Recruiting Coordinator to join their team! If you are looking to make a real difference through your career journey, why not do it with the foremost health insurance advocacy organization in the nation? AHIP is the industry-leading trade association of health insurance providers striving to make health care better and coverage more affordable for every American. Our team works among the nation’s most influential policymakers and stakeholders with front-row seats to make an unparalleled impact and change with policy advocates, leading conveners and conferences, foremost innovators, and champions of the healthcare industry.

Position Summary: The Human Resources Coordinator performs a variety of administrative functions in support of the Human Resources Department. The HR Coordinator must have excellent customer service and interpersonal skills. The candidate should have a working understanding of employment laws, human resources principles, practices, and procedures.

Essential Duties and Responsibilities

1. Assist with day-to-day operations of the HR functions and duties and provides clerical and administrative support to Human Resources executives

2. Compile and update employee records (hard and soft copies)

3. Process documentation and prepare reports relating to personnel activities (staffing, recruitment, training, performance evaluations, etc.)

4. Responds to basic requests for HR information, including external requests for verification of employment, standard policies, benefits, hiring processes, etc.; refer more complex questions to appropriate senior-level HR staff or management.

5. Under direction from the HR Director, assists with coordinating and preparing the Talent Acquisition program to include full cycle recruitment such as job postings, management of the Applicant Tracking system, employee reference checks, new hire files, new hire orientation, and onboarding.

6. Regularly maintain accurate and up-to-date information for the HRIS, LMS, ATS, and AHIP internal employee intranet.

7. Prepares HR reports such as monthly staffing reports, organizational charts, department expense reports, and invoices, Medicare/OIG checks.

8. Assists with planning and executing special events such as benefits open enrollment, organization-wide meetings, employee recognition events, holiday parties, etc.

9. May assist with the facilitation of the employee exit process.

10. Performs other tasks as required.

Physical Demands

The physical demands described here represent those that an employee must meet to perform the essential functions of this job successfully. For example, while performing the duties of this job, the employee is regularly required to see, talk and hear. In addition, the employee frequently is required to stand, walk; use hands to finger, handle or feel; and reach with hands and arms, communicate verbally, use a computer and other technology (including keyboarding).

Mental Demands

The mental demands described here represent those that an employee must meet to perform the essential functions of this job successfully. Employee must have a high capacity for logical thinking, be able to cope effectively with stressful demands involving high levels of responsibility and urgent deadlines, remain calm in conflict situations, focus on mission-critical matters but also have the ability to switch quickly from one project or demand to another (and back again).

Minimum Education and Experience Required

1. Bachelor's degree in human resources or related field and/or equivalent experience.

2. A minimum 1-2 years experience working in an HR Department or similar experience handling highly confidential information.

3. Experience with Microsoft Office Suite, PowerPoint, Zoom, Teams, etc.

4. General understanding of human resources principles, practices, and procedures.

Other Qualifications

• Excellent organizational skills and attention to detail.

• Excellent time management and project management skills with a proven ability to meet deadlines.

• Ability to function well in a high-paced and at times stressful environment.

• Ability to work favorably as part of a team, understand and follow directions.

• Excellent oral and written communication skills.

• Ability to build collaborative relationships.

• Ability to influence others.

• Ability to identify and seek information.

• Analytical and conceptual thinking skills.

Expected Hours of Work

This is a full-time position. Days and hours of work are Monday through Friday, 8:30 a.m. to 5:30 p.m.

Disability Specifications

AHIP will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

AHIP is an Equal Opportunity Employer.