Human Resources Assistant Jobs

The Human Resources Assistant will provide entry level support of all functional areas of human resources including employee relations, organization development, records, benefits, leave, recruitment, employment, and compensation.
Florida Gulf Coast University is committed to establishing and maintaining an inclusive working and learning environment in which students, faculty, administrators, staff, curriculum, social activities, governance, and all other aspects of the campus life reflect a diverse, multi-cultural, and international worldview.
At FGCU, we collectively stand against any individual or group that practices any form of racism, discrimination, intolerance, hate expressions, or disrespect. We are committed to preparing students to understand, live among, appreciate, and work in an inherently diverse country and world made up of people with different ethnic and racial backgrounds, religious beliefs, abilities, ages, gender identities, sexual orientations, socio-economic status, cultural traditions, family statuses, and military backgrounds. FGCU strives to hire great people from a wide variety of backgrounds, not just because it’s the right thing to do, but because it makes our University stronger. The University community recognizes the importance of a diverse and inclusive institution and holds these ideals as paramount for the current and future success of the institution.
We seek colleagues who promote and embrace diversity, equity, and inclusion. We encourage individuals from diverse backgrounds to apply for this position as we believe that our University will grow and move forward through a commitment of equality for all.

• Assists with updating and maintaining the department’s web page.
• Coordinates travel arrangements, makes reservations, and processes reimbursements.
• Provides support to functional teams and department on special projects.
• Supports onboarding of new human resources office hires, interns, and/or temporary employees. Serves as Authorized Account Requestor to set up phone extensions, shared email accounts, shared files, and prepares offices for new employees.
• Maintains a current documentation library of forms, job aids, training materials, handbooks, procedural guidelines, etc. consistent with department and university brand standards.
• Maintains office supply inventory, interacts with vendors, or serves as unit contact for space, equipment or facility issues.
• Answers frequently asked questions from applicants and employees relative to standard policies, processes, etc. Refers more complex questions to appropriate subject matter expert.
• Assists with data entry of HCM transactions in HRIS.
• Supports general office and administrative functions, processes expenditures, and assists with reporting.
• Provides back up to front desk.
• Assists with preparation of annual university service awards.
• Supports functional teams during peak periods.
• Assists with planning and execution of special events such as the annual benefits fair, team meetings, team building events, training, interviews, or other events as needed.

• Performs other job-related duties as assigned.

• Two years of relevant full-time experience providing administrative support.
• High school diploma or equivalent
• Any appropriate combination of relevant education, experience, and/or certifications may be considered.
• Experience operating a personal computer and proficient with Microsoft Office (Word, Excel, PowerPoint, Teams and Outlook).

• Associates degree from an accredited institution.
• Experience in a human resources.
• Experience and proficiency with Workday, Visio, DocuSign.
• Experience producing technical documents such as job aids, user manuals, or procedure guidelines.

• Ability to work collaboratively and professionally with a diverse group of university faculty, staff, students, and the general public.
• Ability to think critically and creatively, have a high standard of integrity, and be motivated to incorporate best practices into the organizational structure.
• Ability to work successfully as both a member of a team and independently with minimal supervision.
• Ability to maintain confidentiality and discretion at all times.
• Excellent interpersonal, verbal, and written communication skills.
• Ability to thrive in an organization that values the diversity of its student body and workforce and actively promotes equity and inclusion.
• Ability to take initiative to plan, organize, coordinate and perform work in various situations when numerous and diverse demands are involved.
• Strong organizational skills and an ability to prioritize and complete simultaneous projects within deadlines.
• Knowledge of basic human resources concepts and employment laws.
• Ability to interpret and apply laws, regulations, policies and procedures consistently.