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Executive Operations Partner Jobs
Company | Planet |
Address | San Francisco, CA, United States |
Employment type | FULL_TIME |
Salary | |
Category | Software Development |
Expires | 2023-08-11 |
Posted at | 10 months ago |
Welcome to Planet. We believe in using space to help life on Earth.
- Providing superb calendar management, prioritizing tasks and methodically organizing requests, ensuring smooth day-to-day operations.
- Partnering with the Senior Executive Operations Manager to support the CEO, ensuring that the CEO is as organized as possible and his focus is on the business
- Act as a liaison across departments, working closely with Planet’s executive assistants to triage work and coordinate deliverables across company goals and priorities
- Plan and execute offsite events for teams of up to 50 on a regular basis
- Preparing for board meetings and large business conferences like World Economic Forum
- Team related activities or tasks, as needed
- Coordinate the signing of legal documents (wet signatures, DocuSign, working with notary and so forth)
- Organizing the CEO’s contacts and ‘roster’ to help him stay connected with key stakeholders
- Comfortable with change - cool and calm when asked to change flights, move meetings, etc.
- Proactive mindset, always thinking ahead
- Excellent work ethic and desire to deliver quality work
- Excellent follow-up skills and desire to manage up
- A true desire to control chaos and the resourcefulness to make it happen
- Outstanding communication skills, including the ability to comprehend and give instructions, how to gracefully shift priorities, and how to stay focused when faced with competing requests
- Experience scheduling meetings in multiple time zones
- Discernment - the ability to determine priorities, and maintain confidentiality
- Availability/flexibility - your work hours will depend on the needs of the business and the CEO
- Minimum of 6 years of experience supporting C-levels and/or VPs, ideally supporting a CEO
- G Suite proficiency, Slack proficiency
- Willingness to ask questions, learn and have a keen sense of curiosity
- Teamwork mentality while working with other assistants to coordinate busy schedules
- An appreciation of humankind, including understanding ways to express and communicate with a variety of people (We are all in this together)
- Urgency barometer: the ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround.
- Planning a large onsite meeting and possibly participating/helping at the onsite
- Managing dynamic calendar and meeting requests for the CEO, involving multiple time zones
- Arranging complex domestic and international travel (flights, hotels, public transportation)
- Working with other Executive Operations Partners to schedule meetings
- Submitting and approving expenses
- Reviewing CEO’s email and sending email on his behalf
- Obtaining signatures from various executives on legal documents
- Other administrative tasks as needed
- Recognition Programs
- Volunteering Benefits
- Flexible Time Off
- Learning and Tuition Reimbursement
- Offsites and Happy Hours
- Wellness program and onsite massages in specific offices
- Commuter Benefits
- Parental Leave
- Comprehensive Health Plan
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