Executive Assistant -Energy Operations

What To Expect
The Executive Assistant role at Tesla goes above and beyond the scope of a typical EA position. You will become the right hand to your executive, always preempting their needs, requirements and constantly being one step ahead of the game. You will have each day planned but also adjust their schedule in real time, handling urgent matters when they arise. Your goal is to support and optimize the executive based on the needs of the company and own tasks and projects that allow them to use their time in the most productive way possible, while always maintaining confidentiality, integrity & professionalism.
This role is incredibly fast paced, making what seems impossible, possible. Beyond that, you will handle impactful projects and become deeply involved in the business. We are looking for a bright and eager professional who is seeking the opportunity of a lifetime, and to be part of a mission that is driving the world to a sustainable future.
This exciting career opportunity will be supporting our Energy Operations Leadership.
What You’ll Do

• Collating & distribution of weekly reports and manage website restrictions
• Event planning for large team meetings and all-hands
• Cross functional collaboration – especially with IT and Workplace for equipment and conference room facilities
• Expense administration and travel booking through Concur
• Team communications – keeping the team informed and up to date on all important matters
• Follow up with interfacing teams to ensure completion of previously agreed action items
• Time management, ensuring the day is run efficiently and effectively
• Detailed scheduling and calendar management for multiple executives. You must be able to justify each minute of time spend based on the criticality to the business while weighing them against all other competing priorities
• Close collaboration with the office of CEO and other teams' Executive Assistants
• Orchestrate complex travel schedules, agenda briefings and supporting team members on the ground and serve as remote ‘mission control’ during travel (including different time zones)
• Active listening - the ability to do note taking during confidential meetings, synthesize outcomes and distribute to teams

What You’ll Bring

• Experience coordinating domestic and international travel
• Bachelor's degree or equivalent experience
• Strong written & verbal communication skills – proven track record of being able to deal with highly confidential and sensitive information
• Highly organized, yet insanely flexible. Able to prioritize multiple tasks seamlessly and anticipate last minute changes
• Ability to pinpoint problems and find creative solutions even if you are unfamiliar with the subject – you will be working with an engineering team and must be resourceful and willing to ask questions and learn
• Last but not least, a strong passion for Tesla’s mission
• 3+ years of experience in a fast-paced administrative role
• Team player mindset - must have influence not through your proximity to the executives but through proving your intellect, cultivation of trusted relationships and displaying appropriate discretion

Benefits
Along with competitive pay, as a full-time Tesla employee, you are eligible for the following benefits at day 1 of hire:

Aetna PPO and HSA plans > 2 medical plan options with $0 payroll deduction

Family-building, fertility, adoption and surrogacy benefits

Dental (including orthodontic coverage) and vision plans, both have options with a $0 paycheck contribution

Company Paid (Health Savings Account) HSA Contribution when enrolled in the High Deductible Aetna medical plan with HSA

Healthcare and Dependent Care Flexible Spending Accounts (FSA)

LGBTQ+ care concierge services

401(k) with employer match, Employee Stock Purchase Plans, and other financial benefits

Company paid Basic Life, AD&D, short-term and long-term disability insurance

Employee Assistance Program

Sick and Vacation time (Flex time for salary positions), and Paid Holidays

Back-up childcare and parenting support resources

Voluntary benefits to include: critical illness, hospital indemnity, accident insurance, theft & legal services, and pet insurance

Weight Loss and Tobacco Cessation Programs

Tesla Babies program

Commuter benefits

Employee discounts and perks program

Expected Compensation
$68,000 - $252,000/annual salary + cash and stock awards + benefits
Pay offered may vary depending on multiple individualized factors, including market location, job-related knowledge, skills, and experience. The total compensation package for this position may also include other elements dependent on the position offered. Details of participation in these benefit plans will be provided if an employee receives an offer of employment.
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