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Executive Office | Office Coordinator ($24/Hr.)

Company

Fontainebleau Florida Hotel, LLC
Address , Miami Beach, 33140, Fl
Employment type FULL_TIME
Salary $24 an hour
Expires 2023-06-23
Posted at 1 year ago
Job Description
Overview:
"IF YOU CREATE THE STAGE SETTING AND IT IS GRAND, EVERYONE WHO ENTERS WILL PLAY THEIR PART."
  • Morris Lapidus

A spectacular blend of Golden Era glamour and modern luxury, Fontainebleau today reinvents the original vision of legendary architect Morris Lapidus - a stage where everyone plays their unique part. At Fontainebleau, striking design, contemporary art, music, fashion and technology merge into a vibrant new kind of guest experience. Guests are invited to enter a world where they are free to play, shop, dine, spa, meet or simply relax - however they define a perfect day. Situated on oceanfront Collins Avenue in the heart of Millionaire's Row, Fontainebleau Miami Beach is one of the most historically and architecturally significant hotels on Miami Beach. Opened in 1954 and designed by Morris Lapidus, it was the most luxurious hotel on Miami Beach, and is thought to be the most significant building of Lapidus' career.
Responsibilities:
The Office Coordinator supports to the Director of Administration and provides a wide range of high-level administrative services for the Executive Office.

Examples of Duties, includes but is not limited to the following:
  • Facilitates communications given by Director of Administration via email and voicemail to management team.
  • Conserves Director of Administration 's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
  • Attends events with the Director of Administration as needed.
  • Organizes and maintains Executive Office and ensures the Director of Administration keeps to his/her daily schedule while understanding that priorities.
  • Arranges logistics for visitors, executives and personal requests of VIP guests at the Director of Administration's discretion.
  • Works on miscellaneous projects as directed by the Director of Administration.
  • Manages Executive Office correspondences; email, phone calls, mail, invitations, , including drafting of correspondence and coordination of mass mailings.
  • Acts as primary Executive Office gatekeeper and liaison for the Director of Administration.
  • Plans, coordinates and executes events for business and personal dinners, social gatherings, philanthropy, high profile client tours, etc.
  • Prepares meeting agendas and provides background information to the Director of Administration and assists in adequately preparing for Executive Office meetings.
  • Conducts specialized research pertaining to company for Director of Administration as needed.
  • Fields heavy phone call volume and maintains contact information.
  • Keeps a list of pending tasks, ideas and projects mentioned by the Director of Administration and reviews with him/her on a regular basis.
  • Manages/coordinates gift certificates distributed from Executive Office.
  • Performs general administrative duties such as faxing, copying, typing correspondence, research, etc., on a daily basis.
Qualifications:
  • Must have 1-2 years' experience supporting a high-level executive.
  • Knowledge of, understanding of, and compliance with policies and procedures, job descriptions, daily memoranda, chemical labels, and other.
  • Ability to perform basic math skills.
  • Opera experience is highly preferred.
  • High school diploma or equivalency required. Associate's degree or Bachelor's degree in Business Administration or related field preferred.
  • Ability to read, write, and understand English.
  • Ability to operate basic office equipment (i.e., computer, fax, and multi-line telephone system).
  • Well-organized and demonstrated strong problem solving skills.
  • Effective supervisory and communication skills.
  • Availability to work Monday - Friday, form 8:30 a.m. to 5:00p.m. is a must.