Office Coordinator Jobs

Position Summary

Located in downtown Orlando, Orlando Health Orlando Regional Medical Center (ORMC) has served the Central

Florida community for more than 100 years. With 898 acute-care and rehabilitative beds, it is among the largest

acute-care facilities in the region and the only Level I Trauma Centers in Central Florida. The hospital has earned

recognition from U.S. News & World Report as a “Best Hospital” in Central Florida and rated high performing in 12

adult procedures and conditions. Orlando Health ORMC holds the most Beacon Awards for Excellence in the state,

awarded by the American Association of Critical-Care Nurses to units that employ evidence-based practices to

improve patient and family outcomes, and is the only adult-care hospital in Orlando to achieve Magnet®

Recognition, the gold standard for nursing’s contribution to quality patient care, safety, research and service

excellence.

Orlando Health ORMC is the flagship hospital of the Orlando Health system of care, which includes 24 award-winning

hospitals and ERs, 9 specialty institutes, 14 urgent care centers, 100+ primary care practices and more than 60

outpatient facilities that span Florida’s east to west coasts and beyond. Collectively, we provide care for more than

142,000 inpatient and 3.9 million outpatient visits each year.

Orlando Health is committed to providing you with benefits that go beyond the expected, with career-growing FREE

education programs and well-being services to support you and your family through every stage of life. We begin

your benefits on day one and offer flexibility wherever possible so that you can be present for your passions. “Orlando

Health Is Your Best Place to Work” is not just something we say, it’s our promise to you.

Position Summary

Coordinates office projects to achieve optimum utilization of equipment and employee productivity, to include but not limited to

staffing, training, supplies, office equipment maintenance and repairs, housekeeping, facility maintenance/management.

Responsibilities

Essential Functions

 Provides Department orientation for new employees to include, but not limited to, system software, phone system, telephoneanswering procedures, office equipment, departmental policies and procedures, customer service expectations, job competencies

and coaching plan.

 Assigns, prioritizes, and distributes work assignments, and reviews work performed by office staff.

 Coordinates activities of office staff of two or more to include, but not limited to filing, preparation of documents, dictation, record

retention, duplication, faxing, mail distribution, and ordering of supplies.

 Performs scheduling and monitoring of time/payroll reports.

 Coordinates arrangements for meetings, conferences, seminars, and travel (to include timely preparation and submission of travel

expense reports).

 Provides recommendations for department goals, policies and procedures, budgets, statistical reports, and process improvements.

 Compiles, prepares, and analyzes complex reports, proposals, and documents including but not limited to financial, statistical

reports, and personnel records.

 Composes and prepares correspondence, invoices, reports, and presentations, takes dictation and prepares minutes, and maintains

appropriate files.

 Maintains reasonably regular, punctual attendance consistent with Orlando Health policies, the ADA, FMLA and other federal, state

and local standards.

 Maintains compliance with all Orlando Health policies and procedures.

Other Related Functions

 Resolves office problems independently and facilitates solutions, confers with supervisor to resolve more complex situations.

 Attends meetings and in-services. Presents reports as needed.

 Provides ongoing training for office staff, ensures that staff completes all mandatory training and Occupational Health

testing/shots.

 Provides information and opportunity for professional growth and development through participation in educational programs and

workshops.

 Performs other related duties as assigned.

Qualifications

Education/Training

High school graduate or equivalent. Proficient in word processing, spreadsheet, presentation and/or database software. Strong

Interpersonal, Customer Service, Communication, And Managerial Skills Required.

Licensure/Certification

None.

Experience

Four (4) years of secretarial or office management experience required. Two years post-secondary school in secretarial science or

related business field may be substituted for two years of experience.