Executive Assistant To The Dean

This position provides executive level administrative support to the Dean and Associates, and thus requires a high degree of confidentiality and discretion. The position is essential for the smooth operation of the School, providing leadership in the planning of ceremonies and events, interfacing at all levels of the University, supporting governance, and coordinating key processes such as promotion/tenure and performance partnership.

Responsibilities

• Provide ad hoc administrative support to Faculty Directors, Center Directors, and faculty when appropriate. Maintenance of electronic employee file system. Dean’s Council, and Assembly meeting minutes. Reconcile the JP Morgan procurement card and reimbursements for the Dean, faculty and special guests as needed.
• Manage the Performance Partnership process for the staff, distributing materials, assuring timely submission to the Dean’s office for submission to HR.
• Manage all report and recommendations for non-tenured faculty ensuring timely submission to the Office of Academic Affairs. Organize all materials for review by the School’s P & T Committee.
• Coordinate with Associate Dean on maintaining the timeline of due dates and submissions throughout the calendar year, including the annual submission of CV Updates. Provide faculty support to facilitate a smooth process.
• Provides leadership and professional expertise to direct the planning and execution of events and functions, both on and off campus, that advance the School’s goals and priorities.

Qualifications

• Bachelors degree required.
• Five years of experience in academic administration preferred.