Executive Assistant To The Ceo

Our client, a prestigious nonprofit, is seeking an EA to the CEO. The EA will be in office 4 days a week, 1 day at home. You should have at least 7 years of EA experience or more and are capable of handling a fast paced environment.

Responsibilities

• Take minutes during meetings
• Oversee the performance of other clerical staff
• Expense reporting
• Organize and maintain the office filing system
• Screen and direct phone calls and distribute correspondence
• Format information for internal and external communication – memos, emails, presentations, reports
• Act as an office manager by keeping up with office supply inventory
• Rack daily expenses and prepare weekly, monthly or quarterly reports
• Make travel and accommodation arrangements
• Act as the point of contact among executives, employees, clients and other external partners
• Manage executives’ calendars and set up meetings
• Manage information flow in a timely and accurate manner

Requirements and skills

• At least 7-10 years of EA experience
• BA required
• Work experience as an Executive Assistant
• Excellent verbal and written communications skills
• Outstanding organizational and time management skills
• Discretion and confidentiality
• Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)
• Excellent MS Office knowledge