Assistant To The Sr. Associate Dean

Cornell University embraces diversity and seeks candidates who will contribute to a climate that supports students, faculty and staff of all identities and backgrounds. We strongly encourage individuals from underrepresented and/or marginalized identities to apply.

About The College Of Agricultural And Life Sciences

The College of Agriculture and Life Sciences (CALS) is a pioneer of inclusive purpose-driven science and Cornell University’s second largest college. We work across disciplines to tackle the challenges of our time through world-renowned research, education, and outreach. The questions we probe and the answers we seek focus on three overlapping concerns: natural and human systems; food, energy, and environmental resources; and social, physical and economic well-being.

Learn more about CALS here: https://cals.cornell.edu/

The Opportunity

CALS seeks a highly organized and professional individual to join our team as an administrative assistant to the Senior Associate Dean. In this role, you will provide high-level support to the two Senior Associate Deans in a team-oriented and service-focused environment. Your primary responsibility will be to assist one Senior Associate Dean (SrAD) while collaborating with another administrative assistant supporting the other SrAD to provide back-up for each other and to communicate and collaborate on processes and practices used within the office. This position requires handling confidential matters and interacting with individuals at all levels within the organization.

Responsibilities

• Collaborate with team members to develop and communicate policies and procedures to various departments, working closely with CALS HR and CALS OFA as needed.
• Act as a liaison to other university offices and provide support to special committees as assigned.
• Utilize your knowledge of university policies and procedures, along with your initiative and judgment, to handle correspondence on behalf of the SrAD. This may include drafting replies and independently responding to inquiries when necessary.
• Coordinate calendars, meetings, workshops, travel arrangements, and social events as required.
• Provide work coverage for the other administrative assistant, as necessary.
• Foster a collegial and collaborative environment with the other Senior Associate Dean’s administrative assistant to ensure appropriate staffing levels and office coverage.
• Ensure the use of standardized templates for position descriptions, correspondence, and other forms to maintain consistency across the Senior Associate Deans Office.
• Demonstrate diplomatic interaction skills in dealing with diverse individuals under potentially stressful conditions. Exhibit the ability to independently resolve a variety of situations. Multi-tasking and prioritization skills are essential.
• Conduct research, compile data, and create reports on the status of faculty related to searches, hires, retirements, sabbaticals, departures, and retention.
• Collaborate with Dean's Assistants and other Senior Associate Deans' Administrative Assistants to organize meetings, set agendas, invite guest speakers, and prepare presentation materials for various internal and external meetings.
• Help maintain SrAD webpages.
• Monitor electronic correspondence and assist in prioritizing responses and actions.
• Attend meetings and prepare minutes and status reports as required for Chairs' meetings with the Dean.

If you are a motivated individual with a passion for providing high-level support in an academic environment, we encourage you to apply for this exciting opportunity by submitting your resume and cover letter! Join our team and contribute to the success of the College of Agriculture and Life Sciences.

What We Need

All applicants must include a cover letter and resume for full consideration.

• Willingness to hear and respond to feedback in a constructive way.
• Possession of a flexible mindset to cover unforeseen needs that arise in the office.
• Must be able to conduct a diverse set of tasks, respond to inquiries, and problem-solve with poise, confidence, and independence within a team-based environment.
• Experience in and/or demonstrated commitment to supporting diversity, equity, access, inclusion, and wellbeing.
• Comfort with a 100% in-person presence for the duration of training. The offer of hybrid work will be assessed once training is complete and will depend upon supervisor approval, job readiness, and evolving college/university policy. Regardless, there will be exceptions for specific blackout days/weeks/months. Remote workers are currently on call to come in if needed, even at the last minute.
• Ability to pivot for spontaneous activities not specifically mentioned here that must be accomplished in the pursuit of our mission.
• Demonstrated experience as an independent thinker who is self-motivated.
• Proven skills in project management and coordination.
• Ability to provide coverage in the face of colleagues’ vacations, absences, work trips, leaves, and turnover.
• Prior experience with Microsoft Word, Excel, and Outlook.
• Possession of an entrepreneurial spirit, such that new ideas and projects are generated as the initial activities become more efficient. Curiosity is welcomed and passion projects can be generated once the initial tasks are efficiently mastered.
• Agility in a forward-facing role that will include greeting visitors to the suite, answering the phone, and email responsiveness.
• Demonstration of deep consideration for team members and colleagues, including an acute awareness of how their actions and requests impact colleagues and team members. Must be able to adapt the workload according to the priorities of the Senior Associate Deans, so as not to offload responsibilities on team members without strategic conversations with colleagues and supervisors.
• Ability to continue exceptional coverage of the initial objectives of the role while adding new initiatives and projects.
• Excellent oral, written, and interpersonal communication skills, as well as maintaining a high level of confidentiality.
• Ability to work quickly and effectively under pressure, use judgment in accomplishing tasks that are urgent; balance conflicting priorities, and make decisions from a range of choices.
• Associate’s degree with 4 years or more experience in a related field, or an equivalent combination of experience and education.
• Ability to attend events (3-4x per year) that may take place after closing time and on weekends. The person in this role is expected to attend and provide support for such events. In such cases, work-hour shifting and/or overtime is provided.

If you have all those things, great! We have a few more things that we would prefer you to have, but it’s ok if you don’t.

• Bachelor’s Degree
• Paralegal background or experience in a similar role with a high level of attention to detail
• Prior knowledge of Cornell policies and procedures
• 5+ years of experience in an upper-level academic setting

Rewards And Benefits

• Cornell's impressive educational benefits include tuition-free Extramural Study and Employee Degree Program, tuition aid for external education, and Cornell Children's Tuition Assistance Program.
• Follow this link to learn more about the Total Rewards of Working at Cornell: https://hr.cornell.edu/jobs/your-total-rewards.
• Cornell receives national recognition as an award-winning workplace for our health, wellbeing, sustainability, and diversity initiatives.
• Our leave provisions include health and personal leave, three weeks of vacation and 13 holidays: Martin Luther King, Jr. Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving and the day after, and an end of the year winter break from December 25-January 1.
• This position is located in Ithaca, New York and will be 100% on-site for the duration of the training period. Depending upon supervisor approval, job readiness, and evolving college/university policy, there will be potential for up to two days remote work with the exception of specific blackout days/weeks/months. Remote workers are currently on call to come in if needed, even at the last minute, thus, must remain available to come to work at all times. The New York Convenience of employer guidelines require New York State individual tax reporting and withholdings for this position. Additional individual state income tax filings may also be required if working temporarily outside New York State.
• Our benefits programs include comprehensive health care options, generous retirement contributions, access to wellness programs, and employee discounts with local and national retail brands. We invite you to follow this link to get more information about our benefits: https://hr.cornell.edu/benefits-pay.

No Visa Sponsorship or relocation assistance is available for this position.

Familiarize yourself with Cornell's COVID-19 workplace guidance as well as the university's COVID-19 services and information.

University Job Title

Administrative Asst V

Job Family

Administration

Level

E

Pay Rate Type

Hourly

Pay Range

$27.89 - $32.41

Remote Option Availability

Hybrid Remote

Company

Contract College

Contact Name

Brad Stock

Job Titles And Pay Ranges

Non-Union Positions

The Hiring Rate Of Pay For The Successful Candidate Will Be Determined Considering The Following Criteria

Noted pay ranges reflect the potential pay opportunity for each job profile.

• Academic Discipline (faculty pay ranges reflects 9-month annual salary)
• Education level to the extent education is relevant to the position
• Unique applicable skills
• Prior relevant work or industry experience

To learn more about Cornell’s non-union staff job titles and pay ranges, see Career Navigator.

Union Positions

The hiring rate of pay for the successful candidate will be determined in accordance with the rates in the respective collective bargaining agreement. To learn more about Cornell’s union wages, see Union Pay Rates.

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EEO Statement

Diversity and Inclusion are a part of Cornell University’s heritage. We are a recognized employer and educator valuing AA/EEO, and we do not tolerate discrimination based on any protected characteristic, including race, ethnic or national origin, citizenship and immigration status, color, sex/gender, pregnancy or pregnancy-related conditions, age, creed, religion, actual or perceived disability (including persons associated with such a person), arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual’s genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law.

Cornell University embraces diversity and seeks candidates who will contribute to a climate that supports students, faculty, and staff to all identities and backgrounds. We strongly encourage individuals from underrepresented and/or marginalized identities to apply.

2023-07-19