Assistant To The Directors-Mse (Hybrid)

Cornell University embraces diversity and seeks candidates who will contribute to a climate that supports students, faculty and staff of all identities and backgrounds. We strongly encourage individuals from underrepresented and/or marginalized identities to apply.

About The College, School, Or Department

The Department of Materials Science and Engineering (MSE) at Cornell is a global leader in educating new generations of materials scientists and engineers. Cornell MSE draws upon its world-class faculty, innovative researchers, state-of- the-art facilities and highly collaborative research environment to respond to challenging technological and societal demands both in the present and the future. Our vision is to be a vibrant, supportive community of materials scientists and engineers developing fundamental understanding, enabling advanced technologies, and providing world leadership through education and innovative research.

The Opportunity

The Assistant to Directors will provide high level administrative support to the Chair, the Director of Administration (DA), and Faculty of MSE.

In This Role, You Will

• Demonstrate independent judgment and handle complex and sensitive issues.
• Support departmental initiatives, annual reports, public relations activities, and alumni communications.
• Learn and leverage your understanding of MSE and University support offices for faculty needs and actions.
• Compose letters and other correspondence using independent judgment and confidentiality.
• Prepare data for annual reporting.
• Maintain faculty and staff database and hard files.
• Support the Chair's research, teaching activities, and conference arrangements.
• Proactively anticipate and assist with Department programs, reviews, and activities.
• Coordinate and manage faculty searches, promotions, tenure reviews, and sabbatical leaves.
• Use strong attention to detail, communication skills, and organizational abilities.
• Collaborate with MSE administrative staff team and provide short-term backup coverage.
• Interact with faculty, students, alumni, government officials, and advisory council members.
• Provide backup coverage for the department's main office reception area.
• Handle diverse inquiries via in-person, phone, written, and email channels.
• Act as a communication liaison and redirect administrative issues as needed.

General business hours for our office are Monday through Friday, 8:00AM to 4:30PM. This position and team offers flexibility for start and end times, as long as the office is covered for customers. During the academic year, the hybrid model is 3 days on campus, 2 days remote. During the summer, the hybrid model affords you 3 days remote and 2 days on campus. Throughout the year, we strive to have at least 1 day per week the whole team is on campus together.

Success Factors

We Consider You a Top Candidate If You Are

• Excellent at customer service skills, including effective anticipation, prioritization, initiative, and capacity to build relationships with colleagues who can trust you’ll get the job done.
• Detail-oriented, highly organized, and a collaborative team player who anticipates your work with follow-through.
• Adept at maintaining high levels of confidentiality.
• Calm under pressure, attuned to building and developing relationships among the broader community, able to multi-task and prioritize, and demonstrate good organizational and communication skills.

What We Need

• Strong writing and proofreading skills.
• Build productive relationships and trust with a diverse constituency.
• Advocate for individuals of all backgrounds and cultivate inclusive working relationships.
• Excellent judgment and decision-making within your role’s scope of influence.
• Experience and commitment to supporting diversity, equity, access, inclusion, and wellbeing.
• Associate degree and 2 years of related experience, or equivalent combination of education and experience.
• Organize and maintain timelines for oneself and others.
• Passionate about working in an organization that values diversity, equity, inclusion, anti-racism, and wellbeing.
• Self-motivated and able to break down projects into actionable tasks.
• Team player with a positive attitude and ability to work under pressure.
• Proficient in Word, PowerPoint, Excel, Outlook, Slack, and Teams.
• Strong attention to details and following through on logistics promptly.
• Availability for pre-planned occasional evening/weekend events.
• Experience handling complex and sensitive situations and communication while maintaining confidentiality.
• Skilled at determining and prioritizing urgent and important tasks.
• A cover letter and resume outlining your interest and how your experience and goals align with the potential for mutual success in the role are required for consideration.
• Strong communication skills and proactive approach to addressing issues.

If you have all those things, great! We have a few more things that we would prefer you to have, but it’s ok if you don’t.

• Knowledge of Cornell’s policies and practices, particularly those that are academic human resource related.
• Bachelor's Degree and previous executive administrative experience.

Rewards And Benefits

• This position is located in Ithaca, New York. The position will allow for the flexibility to work remotely 2-3 days per week at a location of employee’s choosing within the United States.

The New York Convenience of employer guidelines require New York State individual tax reporting and withholdings for this position. Additional individual state income tax filings may also be required if working temporarily outside New York State.

• Cornell receives national recognition as an award-winning workplace for our health, wellbeing, sustainability, and diversity initiatives.
• Cornell's impressive educational benefits include tuition-free Extramural Study and Employee Degree Program, tuition aid for external education, and Cornell Children's Tuition Assistance Program.
• Our benefits programs include comprehensive health care options, generous retirement contributions, access to wellness programs, and employee discounts with local and national retail brands. We invite you to follow this link to get more information about our benefits: https://hr.cornell.edu/benefits-pay.
• Follow this link to learn more about the Total Rewards of Working at Cornell: https://hr.cornell.edu/jobs/your-total-rewards.
• Our leave provisions include health and personal leave, three weeks of vacation and 13 holidays: Martin Luther King, Jr. Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving and the day after, and an end of the year winter break from December 25-January 1.

No Visa Sponsorship is available for this position.

Familiarize yourself with Cornell's COVID-19 workplace guidance as well as the university's COVID-19 services and information.

University Job Title

Administrative Asst IV

Job Family

Administration

Level

D

Pay Rate Type

Hourly

Pay Range

$24.01 - $27.91

Remote Option Availability

Hybrid Remote

Company

Endowed

Contact Name

Carolyn Chow

Job Titles And Pay Ranges

Non-Union Positions

The Hiring Rate Of Pay For The Successful Candidate Will Be Determined Considering The Following Criteria

Noted pay ranges reflect the potential pay opportunity for each job profile.

• Academic Discipline (faculty pay ranges reflects 9-month annual salary)
• Education level to the extent education is relevant to the position
• Unique applicable skills
• Prior relevant work or industry experience

To learn more about Cornell’s non-union staff job titles and pay ranges, see Career Navigator.

Union Positions

The hiring rate of pay for the successful candidate will be determined in accordance with the rates in the respective collective bargaining agreement. To learn more about Cornell’s union wages, see Union Pay Rates.

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Employment Assistance

For general questions about the position or the application process, please contact the Recruiter listed in the job posting or email [email protected].

If you require an accommodation for a disability in order to complete an employment application or to participate in the recruiting process, you are encouraged to contact Cornell University's Office of Institutional Equity and Title IX at voice (607) 255-2242, or email at [email protected].

Applicants that do not have internet access are encouraged to visit your local library, or local Department of Labor. You may also visit the office of Workforce Recruitment and Retention Monday - Friday between the hours of 8:30 a.m. – 4:30 p.m. to use a dedicated workstation to complete an online application.

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EEO Statement

Diversity and Inclusion are a part of Cornell University’s heritage. We are a recognized employer and educator valuing AA/EEO, Protected Veterans and Individuals with Disabilities. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations. Cornell University is an innovative Ivy League university and a great place to work. Our inclusive community of scholars, students, and staff impart an uncommon sense of larger purpose, and contribute creative ideas to further the university's mission of teaching, discovery, and engagement.

2023-06-23