Executive Assistant - Remote | Hybrid

At our company, we're all about authenticity and fostering a culture where talented individuals truly care - about each other, our clients, and our communities. We believe in empowering others to embrace opportunities and growing as leaders together. Our firm's size, focus on middle-market clients, customized career paths, and supportive culture make this vision a reality. Join our values-driven organization where you'll have fun while tackling complex and interesting business challenges.
Introduction To The Team
We're in search of an enthusiastic Executive Assistant to provide exceptional administrative and operations support to our Real Estate Outsourced Accounting Consulting team. In this role, you'll seamlessly transition from assisting our clients to supporting our on-site staff. We're looking for someone who thrives on providing proactive support to both local and virtual client service staff and enjoys being a collaborative member of a team. Your responsibilities will range from drafting client agreements to coordinating internal and external events and meetings. Additionally, you'll deliver outstanding in-person customer service to both our staff and clients, while also serving as a point of contact for internal clients regarding general administrative operations processes. This role offers a diverse range of administrative responsibilities, and we're seeking a candidate with exceptional customer service skills, keen attention to detail, and an eagerness to support a dedicated and diverse group of professionals. This full-time position requires on-site presence for at least four days a week, with the flexibility of one remote workday.
At our company, individuals who thrive exhibit the following success skills: Collaboration, Critical Thinking, Emotional Intelligence, Executive Presence, Growth Mindset, Intellectual Curiosity, and Results Focus.
Responsibilities
Proactively manage calendars and travel logistics for assigned executives.
Assist in producing high-quality client deliverables.
Draft, edit, and proofread business correspondence and presentations.
Serve as a liaison for both internal and external clients, including screening phone calls, facilitating client communications, and following up as needed.
Manage time and expense entry for assigned executives.
Provide support for engagement management activities, such as billings and new client acceptance.
Assist in marketing and practice development activities, including events, marketing materials, client relationship management, and industry group support.
Effectively manage workflow by leveraging internal networks and teams.
Handle other duties and special projects as assigned.
Qualifications
High School Diploma/GED required.
Minimum of 1 year of related experience required, preferably in an executive support role; experience in a professional services environment is preferred.
Must be legally authorized to work in the United States on a full-time basis upon hire.
Proficiency in Microsoft Office Suite; advanced skills are preferred.
Excellent written and verbal communication skills.
Strong judgment and ability to prioritize effectively.
Demonstrated ability to handle sensitive situations and maintain confidentiality.
Ability to work effectively both within teams and independently.
Strong problem-solving and analytical skills, with the ability to identify process improvement opportunities.
Willingness to travel as needed (approximately 5%).
May require some overtime hours.
Our company is an Equal Opportunity Employer. We value diversity and will consider all qualified applicants for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, sexual orientation, gender identity, or any other characteristic protected by law.
Employment Type: Full-Time
Salary: $ 51,000.00 65,000.00 Per Year