Executive Administrative Assistant (Staffing Firm)

Fast paced, Financial Services Staffing firm based in New York, NY is seeking an Executive Administrative Assistant to join their growing organization. The role requires a proactive, detail oriented and highly organized individual who displays excellent communication skills. Daily tasks include but are not limited to maintaining daily calendars for four account managers, coordinating and managing candidate interview schedules and assisting with new hire onboarding. This person must have the ability to multi-task and prioritize as well as manage multiple personalities within the organization. The ideal candidate will have at least five years of Administrative Assistant experience from a fast paced, sales centric environment.

Responsibilities

• Submit candidate profiles to vendor portals/ATS entering all necessary information into ATS
• Manage interview calendars in MS Outlook
• Assist with onboarding of new employees and monitoring the completion and/or ensuring proper handling of new hire documentation as well as accuracy in completing necessary paperwork.
• Respond to client inquiries in a professional and efficient manner.
• Schedule and coordinate and candidate interviews (high volume)

Qualifications

• Experience working with CRM, ideally HR/Staffing platform, is a plus.
• Experience managing multiple calendars (up to 3-4 executives)
• Strong interpersonal and communication skills
• Able to multi-task in a fast-paced environment
• Solid MS-Office knowledge (Outlook, Word, and Excel)
• Bachelor's degree or equivalent experience
• Professional communication skills - both verbal and written
• Minimum of 5 plus years executive administrative assistant experience, preferably in financial services or staffing organization