Executive Assistant Jobs

The ideal candidate will provide high-level administrative support to the CEO by performing a variety of clerical and administrative tasks. Improve the operational efficiency of the board and CEO by handling daily tasks with care and precision.

ESSENTIAL FUNCTIONS:

• Maintain current contact and service information for trustees and serve as their first point of contact in correspondence
• Produce and maintain minutes for meetings
• Demonstrate good judgment in decision-making and willingness to abide by the Frost Valley Core Values (honesty, caring, respect, responsibility, community, stewardship, diversity, inclusion)
• Use discretion and independent judgment in handling confidential and sensitive information in connection with daily activities
• As time permits, assist with development mailings, database management and communications
• Manage administrative duties for CEO, including preparing for meetings, managing calendar, and preparing correspondence
• Maintain computer database for various reports, committees and mailings related to the board, CEO and/or development for easy access and reference
• Plan and implement various events for board and donors, including board meetings, individual committees meetings, development events, etc.
• Coordinate travel arrangements for CEO, as well as board members for meetings

QUALIFICATIONS:

• Possess a valid US Driver’s License and be able to pass internal FV driver training
• Highly proficient at Microsoft Office applications,, Google platform and database management
• At least 2-3 years of experience in an office setting
• Excellent written and verbal communication, and a high level of attention to detail