Event / Production Coordinator Jobs

Responsibilities:

• Trains and supervises interns and production assistants required for events
• Sources venues, décor, linens, entertainment, stationery, welcome bags, etc. and obtains pricing and availability for all items
• Manages onsite set up, build, and break down of events; oversees all aspects of the venue, on-site vendors, and production staff
• Oversees all administrative tasks pertaining to assigned events: schedules and attends design meetings, vendor meetings, site visits, submits all debits, purchase orders, and check requests in a timely manner
• Creates and updates all production-related documents including design notes, site visit notes, floor plans, production schedule, call list, transportation schedule, inventory requests, staffing plan and schedule and all other printed or digital materials used in production

Requirements:

• A minimum of one to three years of experience in event production
• Overtime, nights and weekends required
• Possesses high work motivation, commitment, follow through, initiative and achievement
• Ability to work under pressure, meet deadlines and prioritize multiple projects
• Bachelor’s degree required
• Strong attention to detail
• Ability to lift objects up to 25 lbs
• Works independently with some supervision
• Ability to travel (approximately 25%)
• Self-motivated and results oriented
• Knowledge of business and management principles involved in planning, resource allocation, production methods, and coordination of people and resources
• Strong organization, communication and project/time management skills