Event Production Operator Jobs

Venue Management in conjunction with producer and/or as needed

Updating tracking documents for reporting to internal team and client including

Ledger with most up to date quotes and costs

Assisting with invoices and payments

Production Schedule in conjunction with producers and technical team

Production Assistant and Crew Schedules

3+ years experience is required in project management / operations / support

Strong event management, budget management, project management, and / or community management skills

Strong stakeholder management skills with internal and external stakeholders, with the ability to develop relationships with stakeholders at all levels

Experience in content creation and curation and comfortability managing a content calendar

Past experience working with vendors and agencies

Effective communicator and strong interpersonal skills

Knowledge of venue operations and facility management is a plus

Lead all aspects of event production, including: vendor management, venue/UC communication, production scheduling and staffing, event logistics etc.

Bachelor’s Degree in Event Management, Project Management, Business Administration or related field

At least two years of experience as a people manager

Experience leading production staff, from concept generation to development and outstanding execution

Knowledge of operational characteristics of events

Minimum of 1 year of professional experience in production for video or experiential, ideally within an agency setting

Provide support to producers, senior producers and executive producers on a variety of projects for events, virtual and live

Attending client meetings and internal meetings and taking detailed notes for team

Creating production documents like timelines, schedules, flows, etc.

Collaborating with internal vendors to ensure deliverables are on time

Keeping up with tight deadlines and helping ensure the team is on track with the timeline

experience in the event industry

Qualifications For a General Stagehand

Ability to lift at least 50 lbs on your own

READY TO JOIN OUR STAGE CREW?

Experience with Project Management Software

MUST HAVE experience managing events,in-room experience, versus generic event logistics.

Project managed for a creative team or production house

Great communication skills (written and verbal)

How many in-room events have you project managed? 05, 620, 21 or more

Assemble pitch decks, budgets, contracts, and timelines.

Comprehensive training and continuing education opportunities

Communicating with clients to understand and manage expectations and ensure satisfaction.

You’re an ideal candidate if you have at least three years of experience with:

Inspire everyone we encounter to want to work with us again

Challenge industry conventions, norms, and traditions

Think from the client/user perspective

3+ Years of video, meeting and event production experience

Experience with AV equipment and maintenance

Experience with production assistant workflows & process

Knowledge of Avid editing software and systems & Adobe Creative Suite

Bachelors Degree in Mass Communication or related field

Ability to run various production equipment from cameras to audio

Prior experience in event planning and project management

Recommend and/or coordinate with third party vendors for event enhancements and experiences (florists, musicians, branding, linens, etc) as required.

As The Event Production Manager, You Will

Plan and oversee all aspects of meetings programs across our physical, hybrid and virtual products.

Effectively listen to, understand, and clarify concerns raised by associates and clients.

Schedule and host kick-off call with client.

Collaborate with Manager to support the activation plan, budgeting, event execution, recapping, and reconciliation

Manage the warehousing PO system and understand/execute the shipping process

1+ year experience in experiential marketing and/or event production

Touring/Road experience or CDL experience not required but a plus

Demonstrates knowledge and desire to learn event production

Excellent customer focus, interpersonal and written communication skills

Strong organization, communication and project/time management skills

Knowledge of business and management principles involved in planning, resource allocation, production methods, and coordination of people and resources

Manages onsite set up, build, and break down of events; oversees all aspects of the venue, on-site vendors, and production staff

A minimum of one to three years of experience in event production

Sources venues, décor, linens, entertainment, stationery, welcome bags, etc. and obtains pricing and availability for all items

Trains and supervises interns and production assistants required for events

Assist with tracking / management of talent / clip releases

Manage RSVP list & monitor Events email

Manage VIP lists, VIP seating and VIP parking and signage

Minimum 2-4 years of related experience

Excellent communication skills and possesses a strong ability to work with various teams of vendors and or internal departmental teams

Strong customer service skills and focus on details

Prior experience in event planning and project management

Recommend and/or coordinate with third party vendors for event enhancements and experiences (florists, musicians, branding, linens, etc) as required.

As The Event Production Manager, You Will

Plan and oversee all aspects of meetings programs across our physical, hybrid and virtual products.

Effectively listen to, understand, and clarify concerns raised by associates and clients.

Schedule and host kick-off call with client.

Partnering with the internal events, client, and event management teams to collaborate on event content and support needs; and

Meet with client teams to understand event scope and provide solutions to meet production requirements.

Coordinate the technical production needs for all events and ensure requirements are in full compliance with established policies and procedures.

Facilitate equipment rental and other supplemental production requirements.

Manage all aspects of day of event support including the coordination of all event resources.

Ensure fully quality check and optimization of facility, event assets, and experience prior to production.

3-5 years in project management and client relations

1-3 years working with or around live event production; bonus for video production experience

Ability to manage multiple concurrent accounts and projects

Have excellent written and verbal communication skills

Technical abilities in video and/or event production

have excellent written and verbal communication skills

Partnering with the internal events, client, and event management teams to collaborate on event content and support needs; and

Meet with client teams to understand event scope and provide solutions to meet production requirements.

Coordinate the technical production needs for all events and ensure requirements are in full compliance with established policies and procedures.

Facilitate equipment rental and other supplemental production requirements.

Manage all aspects of day of event support including the coordination of all event resources.

Ensure fully quality check and optimization of facility, event assets, and experience prior to production.

3+ years of experience in the area of event production, broadcast, audio/visual and video production, or another similar field.

1+ years of experience in onsite, virtual, and hybrid live events.

Studio production and A/V event experience.

Experience with operating control room equipment including video switchers, audio consoles, robotic cameras, and video playback software.

Knowledge of virtual production and meeting platforms

Excellent collaboration and customer relationship skills with the understanding of the importance of white glove service.

Partnering with the internal events, client, and event management teams to collaborate on event content and support needs; and

Meet with client teams to understand event scope and provide solutions to meet production requirements.

Coordinate the technical production needs for all events and ensure requirements are in full compliance with established policies and procedures.

Facilitate equipment rental and other supplemental production requirements.

Manage all aspects of day of event support including the coordination of all event resources.

Ensure fully quality check and optimization of facility, event assets, and experience prior to production.

Support onsite event staff to ensure a smooth and enjoyable experience for speakers and attendees

Bachelor’s degree or 2 years’ experience within an office environment

Team-oriented with strong interpersonal skills to collaborate with and take direction from multiple producers

Excellent writing and communication skills

Working knowledge of the Microsoft Suite of products

Competitive salary and benefits (including health insurance and 401(k)/retirement plan)

Manage support staff and serve as communications lead between departments; liaise with sponsors where necessary.

Work with creative and sponsorship teams to ensure marketing and sponsor benefits are included in digital, print and media buys.

6+ years of experience in logistical event production.

Experience planning multiple events simultaneously from start to finish successfully with, third party experiential activations.

Experience building and managing projects and teams.

Ability to multitask and manage time efficiently.