Event Coordinator Jobs

Random Acts is a non-profit thatinspiresacts of kindnessaround the world.We provide a vast networkof caring people with the encouragement and support they need tochange lives for the better.

JOB SUMMARY

Reporting to the Events Manager, the Events Coordinators support the planning and logistics of events in which the Random Acts organization has a presence. Examples of events include conventions, business expos, virtual events, and selected community events such as food drives and beach clean-ups. The Events Team works closely with a variety of departments, such as Regional Representatives, Social Media, Finance, the Executive Team, and Writing.

RESPONSIBILITIES

Support the Events Assistant Manager and Events and Programming Manager in event planning, remote support and facilitation, post-event support, and related projects.

• Attend regular staff and departmental meetings, event planning calls, and debriefing calls
• Communicate with external organizations and partners as required, liaising between them, the leadership team, and the Event Lead/Support
• Any other projects or duties as requested by the Events Assistant Manager, the Events and Programming Manager, or the Executive Team
• Coordination and completion of event planning and post-event support, including:
• Provide the leadership team with any information you receive that may pose a risk to successfully plan or complete an event, no matter how minor it may seem
• Deliver regular and ad hoc reports as requested and help maintain the Events page in Podio software.
• Coordinate with event organizers and partners
• Communicate and answer questions directly from Random Acts staff regarding events
• Plan and deliver pre and post-event meetings with the Event Lead and Support
• Provide on-the-day remote support should any issues arise
• Tailor the timeline and checklists needed to deliver each event effectively
• Work closely with the other Events Coordinator to ensure all information is accurate
• Assist with virtual panels in various roles, such as behind-the-scenes tech assistance on Zoom or chat moderation during the event
• Ensure tasks are completed in a timely and proactive manner

DESIRED QUALIFICATIONS AND SKILLS

• Excellent written and verbal communication skills
• Ability to work effectively with diverse groups, including staff, supporters, peers, and the public
• Ability to communicate diplomatically and in a timely manner with a wide variety of people
• Ability to synthesize a wide variety of information into actions, lists, and reposts
• Excellent computer skills and willingness to learn new software programs
• Process-focused, proactive, and highly organized
• 2+ years of experience in event planning or related field

This role requires remote working. Applicants must have regular and reliable access to the internet, as well as the motivation to dedicate their time to the organization.

Random Actsis committed to a diverse and inclusive workplace. Random Acts is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status.

If you are interested in this position, please read the job description carefully before applying for this unpaid volunteer role. You must include a resume when applying for this position.