Event Coordinator Ii Jobs

The Georgia Institute of Technology (Georgia Tech) is a top-ranked public research university situated in the heart of Atlanta, a diverse and vibrant city with great economic and cultural strengths. The Institute is a member of the University System of Georgia, the Georgia Research Alliance, and the Association of American Universities. Georgia Tech prides itself on its technology resources, collaborations, high-quality student body, and its commitment to diversity, equity, and inclusion.

About the College of Computing:

The College of Computing was established in 1990 as the first such College at a public university and the second in the United States. Since that time, the college has grown into a world-class leader in research and education. The graduate CS program is currently ranked 6th and the undergraduate 5th nationally by U.S. News and World Report. The College consists of five Schools that provide specialized and general computing education to the entire campus. With over 16 degree programs—including its world renown online MS in CS—we believe the College to be the largest Computing unit in the United States and as such one of the largest producers of computationalist at all levels and of all demographic backgrounds. The College is a part of the Georgia Institute of Technology, a unit of the University System of Georgia and is primarily located in the heart of Atlanta, Georgia.

Coordinate arrangements for holding meetings, gatherings or other events on behalf of a campus unit or office. Responsible for scheduling and planning the event, reserving a location, arranging for support services and follow-up. Events range from small to large scale, are both internal and external facing and utilize unit based facilities and other locations, on and off campus. This position will interact on a consistent basis with: Unit management and staff and event sponsors, vendors. This position typically will advise and counsel: event sponsors, vendors. This position will supervise: NA.

Job Duty 1 -
Confer with event sponsors to determine scope and overall objectives associated with an event.
Job Duty 2 -
Based on client needs and facility availability determine resources required and prepare event schedule.
Job Duty 3 -
Make necessary facility reservations.
Job Duty 4 -
Arrange for any catering requirements, facility set-up, parking, security, etc. May coordinate attendee travel arrangements.
Job Duty 5 -
Design and create promotional/publicizing materials (print, website, etc.).
Job Duty 6 -
Manage and track event budgets/costs, and maintain associated reports.
Job Duty 7 -
Conduct follow-up to determine adequacy of services provided in support of event.
Job Duty 8 -
May be responsible for identifying prospective customers and generating revenue.
Job Duty 9 -
Perform other duties as assigned

Coordinate arrangements for holding meetings, gatherings or other events on behalf of a campus unit or office.

Responsible for scheduling and planning the event, reserving a location, arranging for support services and follow-up.

Confer with event sponsors to determine scope and overall objectives associated with an event.

Based on client needs and facility availability determine resources required and prepare event schedule.

Make necessary facility reservations.

Arrange for any catering requirements, facility set-up, parking, security, etc.

May coordinate attendee travel arrangements. Design and create promotional/publicizing materials (print, website, etc.).

Manage and track event budgets/costs, and maintain associated reports.

Educational Requirements
High school diploma, GED Certificate or Vocational School Diploma
Required Experience
Four to five years of job related experience

Preferred Educational Qualifications
Technical Diploma, Associate's Degree or two years college course work

SKILLS
This job requires working knowledge and skills in event management. This includes skills in customer service, organizing, planning and scheduling. Use of business related computer applications is required.

This is not a supervisory position.
This position does not have any financial responsibilities.
This position will not be required to drive.
This role is not considered a position of trust.
This position does not require a purchasing card (P-Card).
This position will not travel
This position does not require security clearance.

Schedule:

The College of computing follows a hybrid schedule; a minimum of 3 days onsite and the option of up to 2 days remote