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Corporate Receptionist / Administrative Assistant

Company

Highgate Hotels Corporate Office - NY
Address , New York, 10019, Ny
Employment type FULL_TIME
Salary $65,000 a year
Expires 2023-06-25
Posted at 1 year ago
Job Description
Compensation Type: Yearly Highgate Hotels:
Highgate is a leading real estate investment and hospitality management company widely recognized as an innovator in the industry. Highgate is the dominant player in major U.S. gateway cities including New York, Boston, Miami, San Francisco and Honolulu, with a growing Caribbean and Latin America footprint. The hospitality forward company provides expert guidance through all stages of the property cycle, from planning and development through recapitalization or disposition. Highgate has a proven record of developing its diverse portfolio of bespoke lifestyle hotel brands, legacy brands, and independent hotels and resorts with contemporary programming and digital acumen. The company utilizes industry-leading revenue management tools that efficiently identify and predict evolving market dynamics to drive outperformance and maximize asset value. With an executive team consisting of some of the most experienced hotel management leaders, the company is a trusted partner for top ownership groups and major hotel brands. Highgate maintains corporate offices in New York, Chicago, Dallas, London, Miami, and Seattle. www.highgate.com.
Location:
Highgate Corporate Office New York City, NY
Overview:
As the office expands, we are looking for additional associate to be part of Highgate Corporate Office. The Corporate Receptionist / Administrative Assistant plays a key role as administrative support to the senior leadership in the corporate New York office and is responsible for clerical, administrative and other duties to assist in the smooth operation to the overall operation.
Responsibilities:
  • Greet persons entering organization and direct guests to correct destination
  • Assume responsibility for and execute special projects
  • Tidy and maintain reception area and conference rooms
  • Maintain conference room calendars and maintain company extension list
  • Filing to include electronic, hard copy and email.
  • Manage Microsoft Outlook for Senior leadership to include appointment calendar, email correspondence, tracking and filing, contacts, out of office and notes
  • Typing, filing, faxing
  • Answer multi-line telephone system, screen and direct calls in accordance with Highgate Standards.
  • Facilitate smooth daily, weekly, monthly individual, departmental and corporate meeting prep, agendas, necessary documentation and recaps
  • General administrative and clerical support
  • Notify proper personnel of overnight deliveries
  • Proficient in Word, Excel, PowerPoint and Outlook
  • Assist with managing and track internal and corporate deadlines for the office.
  • Take and relay messages in the reception area
  • Sort incoming mail, create a log of all checks received and fill out deposit of checks
Qualifications:
  • High School diploma or equivalent required and/or experience in a corporate office or a related field preferred.
  • Perform other duties as requested by management
  • Must be able to effectively communicate both verbally and written, with all level of employees and guests in an attentive, friendly, courteous and service oriented manner.
  • Must be able to maintain confidentiality of information.
  • Knowledge of administrative and clerical procedures
  • Knowledge of computers and relevant software applications
  • Ability to write reports and business correspondence.
  • Maintain high standards of personal appearance and grooming
  • Maintain a warm and friendly demeanor at all times.
  • Receptionist, Administrative, and/or HR experience is a plus
  • Maintain a warm and friendly demeanor at all times.
  • At least 2 to 3 years of progressive experience in a hostpitality, corporate or related field preferred.
  • Computer knowledge/skills required.
  • Maintain regular attendance in compliance with Highgate Standards, as required by scheduling, which will vary according to the needs of the corporate office.
  • Maintain high standards of personal appearance and grooming.
  • Flexible and long hours sometimes required.
Salary : $65,000 + Benefits and Bonus.