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Associate Office Manager, Bilingual (English/Spanish) – Miami Beach, Florida

Company

Universal Music Group
Address , Miami Beach, Fl
Employment type FULL_TIME
Salary
Expires 2023-06-09
Posted at 1 year ago
Job Description
We are UMG, the Universal Music Group. We are the world’s leading music company. In everything we do, we are committed to artistry, innovation and entrepreneurship. We own and operate a broad array of businesses engaged in recorded music, music publishing, merchandising, and audiovisual content in more than 60 countries. We identify and develop recording artists and songwriters, and we produce, distribute and promote the most critically acclaimed and commercially successful music to delight and entertain fans around the world.

How we LEAD:
Universal Music Latin Entertainment (UMLE) is the world’s leading Latin entertainment company with operations in the United States and Mexico. The company is home to some of the most prolific names in Latin music, including Juanes, Alejandro Fernandez, Marco Antonio Solís, Los Tigres del Norte, Don Omar, Luis Fonsi, Juan Gabriel, Gloria Trevi, Café Tacvba, Belanova and Juan Magan, amongst many others. UMLE’s labels include Universal Music Latino, Machete Music, Capitol Latin, Fonovisa, Disa, Universal Music Mexico and GTS, the company’s artist management and booking division.
How you’ll CREATE:
Building and Facilities:
  • Assist with onboarding/offboarding of employees.
  • Arrangement and coordination of meetings and special events, as required.
  • Administer calendar for meeting rooms.
  • Oversee the appropriate maintenance of common areas.
  • Manage maintenance and repairs liaising with building engineer and external vendors.
  • Facilitate projects and problem resolution with facilities management and suppliers.
  • Manage key cards for access to the building, office and parking premises.
  • Responsible for the appropriate handling of mail, UPS and FedEx, and messenger management
  • Manage supplies procurement, consumables, office equipment and vendor services.
  • Supervise compliance officer in his functions, related to entry and safety measures in place.
  • Greeting and providing general support to visitors/guests.
  • Assist with internship program, onboarding and offboarding.
Administration:
  • Other responsibilities as assigned.
  • Point of contact for suppliers, providing guidance to vendors for navigation and payment process, through UMG’s payment portal.
  • Assist with intercompany balances.
  • Process rebills.
  • Prepare expense reports, as required.
  • Finance Department Support:
  • Manage vendor verification and registration processes.
  • Responsible for overhead budgets input in the system.
  • Assist with reconciliations, accruals, journal entries, and other projects as required.
  • Making business travel arrangements, as required.
  • Responsible for payment process of all overhead invoices.
Bring your VIBE:
  • Resourceful and detail oriented.
  • Able to problem solve quickly and thoroughly.
  • Excellent written and verbal communication skills.
  • Bachelor’s degree preferred.
  • Flexibility and ability to multi-task.
  • Strong organizational and planning skills.
  • Planning and analytical minded.
  • Customer service oriented.
  • Work schedule: Monday through Friday.
  • Bilingual English-Spanish.
  • Able to manage self-directed work and team work.
  • Proactively anticipate and manage business needs.
  • 3-5 years experience office management or administration.
  • Experience in MS Office Suite.
Perks Playlist:
  • A lifetime fertility support allowance of $30,000 to plan participants
  • Be part of an entrepreneurial, global organization that values authenticity, drive, creativity, relationships, and a competitive spirit
  • 100% immediately vested 401(k) match on the first 5% of your contribution on eligible compensation
  • 100% coverage for out-patient mental health services
  • Wellbeing reimbursements for fitness classes, spa treatments, meal services, travel, and so much more (up to $720/year)
  • Student Loan Repayment Assistance and Tuition Reimbursement
  • Comprehensive medical, dental, vision, and FSA options, as well as:
    • 100% coverage for out-patient mental health services
    • Wellbeing reimbursements for fitness classes, spa treatments, meal services, travel, and so much more (up to $720/year)
    • A lifetime fertility support allowance of $30,000 to plan participants
    • Student Loan Repayment Assistance and Tuition Reimbursement
    • 100% immediately vested 401(k) match on the first 5% of your contribution on eligible compensation
  • Variety of ways to prioritize much-needed time away from work including:
    • Flexible Paid Time Off (PTO) for exempt employees
    • 3-weeks PTO for non-exempt employees
    • 2-weeks paid Winter Break
    • 10 Paid Holidays (including Juneteenth and Wellbeing Day)
    • Summer Fridays (between Memorial Day and Labor Day)
    • Generous paid parental leave for every type of parent
  • Flexible Paid Time Off (PTO) for exempt employees
  • Summer Fridays (between Memorial Day and Labor Day)
  • 3-weeks PTO for non-exempt employees
  • 10 Paid Holidays (including Juneteenth and Wellbeing Day)
  • Generous paid parental leave for every type of parent
  • 2-weeks paid Winter Break
Disclaimer: This job description only provides an overview of job responsibilities that are subject to change.

All UMG employees are currently required to be fully vaccinated against COVID-19 or provide proof of a negative PCR or Antigen test before entering any Company offices unless they have been approved for an exemption or unless prohibited by applicable law.
Universal Music Group is an Equal Opportunity Employer
We are an E-Verify employer.
For more information, please click on the following links.
E-Verify Participation Poster:
English / Spanish
E-Verify Right to Work Poster:
English
|
Spanish

Job Category:
Corporate Operations & Facilities