Assistant To The Executive And Artistic Director

CSUN strives to be a destination workplace, where everyone understands that they belong to a community that is vital in advancing student success and providing exemplary service to all stakeholders. We foster an environment of success, both for our students and our employees. We have a relentless passion for celebrating diversity, equity, and inclusion as well as being an employer of choice. You will also have the opportunity to realize your own personal goals and be recognized for the work you do, and enjoy the unique value the CSUN community can offer. If this sounds like you, you’ve come to the right place. Learn more: https://www.csun.edu/about-csun .

Major Duties

Under general supervision of the Executive and Artistic Director, the Assistant to the Executive and Artistic Director provides administrative support to the Director, ensures seamless and efficient day-to-day work through processing of administrative functions, including scheduling, correspondence, document and information management, and etc. The incumbent maintains the Director’s schedule, and works closely with various campus partners and leaders when relevant.

• Provides support to The Soraya’s internal, cross-departmental Development team by assisting with gift processing, database maintenance, information gathering, meeting prep, and etc., especially as it pertains to the Director’s fundraising activities.
• NOTE: To view the full position description including all of the required qualifications copy and paste this link into your browser: https://rb.gy/x9wqm
• Oversees mass mailings and mail merge functions as it pertains to correspondence from or on behalf of the Director, and works with the Event Manager and other staff members to prepare event briefings.
• Supports organizational efficiencies by way of performing basic office functions, as well as delegating meetings from the Executive and Artistic Director to other members of the YSNC department.
• Performs other duties as assigned.

Qualifications

• Equivalent to five (5) years of full-time, progressively responsible administrative or technical office management experience in an administrative capacity exercising independent judgment and leading the work of others.
• Equivalent to full-time college or university education/vocational school training in business or job-related field may be substituted for up to two (2) years of the required experience.

Knowledge, Skills, & Abilities

• Ability and specialized skills to: prepare letters, memos, and reports; transcribe minutes; make travel arrangements; analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions; apply judgment, discretion, and initiative in establishing priorities, providing follow-up and quality control; perform business math and analyze budgetary data and make accurate projections requiring some inference; interpret and apply policies and procedures independently, and use judgment and discretion to act when precedents do not exist.
• Ability and specialized skills to: understand problems from a broader perspective and anticipate the impact of office administration problems and solutions on other areas; plan, organize, and lead or oversee the work of others; keep moderately complex records and files; communicate effectively both orally and in writing; establish and maintain cooperative working relationships; effectively handle interpersonal interactions at all levels and handle highly sensitive interpersonal situations; operate standard office equipment and software.
• Working knowledge of budget policies and procedures. Expertise in using office software packages, technology, and systems.
• Thorough mastery of: office methods, procedures, and practices; and correct English grammar, spelling, and punctuation.

Pay, Benefits, & Work Schedule

• REG: This is a Regular position with a one-year probationary period.
• The anticipated HIRING RANGE: $3681 - $4850 per month, dependent upon qualifications and experience. The salary range for this classification is: $3681 - $6034 per month.
• The position is currently hybrid (3 days in office, 2 days remote); however, this is subject to change based on student and/or operational needs.
• HOURS: Full Time; 40 hours per week; Monday through Friday.
• The university offers an excellent benefits package, including but not limited to: medical, dental, vision, retirement & savings, tuition waiver and more.
• Classification/grade: 1035 / ASC / 2

General Information

• In accordance with the California State University (CSU) Out-of-State Employment Policy, the CSU is a state entity whose business operations reside within the State of California and prohibits hiring employees to perform CSU-related work outside of California.
• The person holding this position may be considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
• The CSU recommends that faculty, staff, and students who are accessing campus facilities at any university location be immunized against SARS-CoV-2, the virus that causes COVID-19, and that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus.
• Candidates should apply by completing the CSUN on-line application. To submit an application and for more detailed information on the application and hiring process, please visit this link: www.csun.edu/careers
• Applications received through June 22, 2023, will be considered in the initial review and review of applications will continue until position is filled.
• A background check (including a criminal records check) must be completed satisfactorily. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.
• This position is a sensitive position as designated by the CSU.

Equal Employment Opportunity

CSUN is an Equal Opportunity Employer and prohibits discrimination on the basis of race, color, ethnicity, religion, national origin, age, gender, gender identity/expression, sexual orientation, genetic information, medical condition, marital status, veteran status, and disability. Our nondiscrimination policy is set forth in CSU Executive Order 1096. Reasonable accommodations will be provided for applicants with disabilities who self-disclose by contacting Recruitment Services at 818-677-2101.