Executive Assistant To The Ceo

VeriSIM Life, a venture-backed firm, is transforming the drug development paradigm using its proprietary artificial intelligence (AI) based biosimulation and prediction platform. We partner with pharmaceutical/biotech companies, premier academic institutions, top-ranked hospital chains, and global non-profit foundations. We are also developing our own drug assets through our pharmaceutical arm.

We are looking for an experienced executive assistant to join our fast-paced organization. You have excellent attention to detail and organizational and time management skills. At VeriSIM, you will join a world class team that provides support and leadership across our business, operational and scientific functions. You will report to the Chief Executive Officer and provide exceptional administrative support to the CEO. You love being in a dynamic startup environment, and are happy to roll up your sleeves. You have an entrepreneurial spirit and thrive on multiple projects in a fast-paced environment. You make great decisions with imperfect information, convert uncertainty into opportunities, and value feedback.

Want To Learn More About Us

We are based in San Francisco and provide excellent opportunities for professional development and advancement.

Fundraising announcement (https://venturebeat.com/ai/verisim-life-uses-ai-powered-biosimulations-to-replace-animal-drug-testing/)

CEO presents at Annual Intel's Global summit (https://www.youtube.com/watch?v=84sGt00_qOk)

Software daily podcast (https://softwareengineeringdaily.com/2020/07/29/drug-simulations-with-bryan-vicknair-and-jason-walsh/)

Responsibilities

• Maintain calendar of the CEO. Coordinate scheduling of the CEO's meetings via Google Calendar. This means schedule, arrange, and facilitate meetings (sometimes across different time zones)
• NOTE: Calendar is very hectic and includes both external and internal meetings with investors, partners, internal talent, customers and vendors
• Work with travel coordination software (e.g. TripIt)
• Ensure complete preparation for all meetings including researching and writing, agendas, coordinating materials and communicating with attendees
• Track meetings in Asana and ensure follow up from all meetings and events
• Maintenance of all relevant files, 99% of files are digital.
• Responsible for all domestic and international travel arrangements, including flights, ground transportation, hotels, visa coordination, etc. that adhere to our company travel policy
• Responsible for tracking expenses
• Ability to work closely with the VSL operations team to plan and schedule team events
• Understand CEO's personal travel preferences and learn her travel playbook

What We're Looking For

• Discretion and experience handling sensitive/confidential information is a must
• Maintain extensive knowledge of key issues, commitments and priorities of the CEO.
• Proficiency in Google Workspace (specifically Gmail, Google Calendar, Google Docs, Google Sheets, and Google Slides)
• Resourceful, motivated, efficient, and proactive
• 5+ years of experience as an Administrative Assistant supporting a senior manager and/or as an Executive Assistant, in a fast-paced environment
• Excellent attention to detail and accuracy
• Ability to work within a given budget
• Bachelor's degree preferred, but not required
• Outstanding interpersonal and communication skills, both verbal and written, and the demonstrated ability to effectively interface with our team members and our customers, partners, and vendors
• Ability to perform and adapt under pressure
• Ability to protect confidential and proprietary information of the company and previous experience handling sensitive/confidential information is a must
• Excellent overall computer skills
• Unquestionable ethical standard
• SF Bay Area candidates
• Excellent organizational and time management skills
• Ability to effectively manage and coordinate simultaneous projects, and successfully prioritize multiple tasks with sound judgment