Executive Assistant To The Executive Director Jobs

High level of calendar management, presentation preparation, meeting arrangements for events, document preparation and minimal personal accommodations

Anticipates, prepares, revises, and sends correspondence on behalf of the CFO and Finance & Accounting team

Support in special projects as needed for the Finance & Accounting, and/or wider organization

A 100% remote working environment, which has been implemented from day one

Creates all international and domestic travel arrangements, including flights and lodging

Point person for calendar scheduling, managing conflicts and providing the CFO clear direction around core dates for all meetings and events

Office Management: Oversee general office operations, including facilities management, vendor relationships, and procurement.

Audit Management: Coordinate and manage internal and external audits for the fund, ensuring timely completion and resolution of audit findings.

Investor Relations: Manage proactive communications with LPs, friends of the fund, and portfolio company relationships.

5+ years of experience in an operations or similar role.

At least 2 years of experience working in the startup and/or funding (e.g. venture capital) world.

Must be regularly willing to come to the office Monday - Thursday (Fridays are remote).

Manage all incoming and outgoing communications

Coordinate and schedule calendar appointments

Ability to handle multiple tasks while staying organized

Records management techniques for both paper and electronic environments

Range 12 (Management Salary Schedule)

Interpersonal relations skills, using tact, patience, and courtesy

Oral, written and electronic communications skills, including telephone and internet etiquette

Make arrangements for meetings, manage meetings and synthesize and record proceedings

: Executive Assistant to The Vice Chancellor of Education and Planning

Curiosity to learn new skills and capabilities as the world and our office evolve

Manage daily administrative activities (email, calendar, mail, contracts, travel, expense reporting, etc.) for the VP, AVP of Administration and CAO.

Demonstrated skills in writing, proofreading, and communications; ability to interpret and communicate complex policies to others.

Proficiency with Microsoft Office Productivity Suite.

Excellent organizational and time management skills.

Proficiency in calendar management and travel coordination.

Bachelor's degree or equivalent experience.

2-3 years of experience in an executive assistant role, preferably in a fast-paced environment.

Outstanding communication and interpersonal abilities.

Medical, dental, and vision benefits, 401k, potential for bonuses

2+ years of experience in administrative support at the C-level

Experience booking international travel on behalf of someone

Strong project coordination and planning skills; excellent service orientation

Proficiency in MS Office and Google Suite;

Professional and articulate communication style

High standard of work and impeccable attention to detail

Strong organizational and time-management skills

Provide administrative support to the General Manager

Reconcile General Manager’s expense report to credit card statement and submit receipts

Minimum of 2-3 years of experience in administrative or executive support roles

Experience in customer service or client interaction is highly desirable

Excellent verbal and written communication skills

Manages calendar, travel, reimbursements, office supplies; arrange meetings, appointments, travel schedules, and manage logistical details.

Handles and maintains sensitive files, including financial and personnel files and classified materials for which knowledge of security procedures is required.

Interprets and applies administrative procedures; takes initiative and make timely and informed decisions and recommendations related to administrative issues.

Assists with planning and managing special functions and events including trainings and speaker series.

Ensures minutes for all Board of Trustees meetings and committee meetings are prepared in a timely manner.

Supports the CPO and CDEIO with data analytics as needed by building and pulling reports from multiple systems.

Manages calendar, travel, reimbursements, office supplies; arrange meetings, appointments, travel schedules, and manage logistical details.

Handles and maintains sensitive files, including financial and personnel files and classified materials for which knowledge of security procedures is required.

Interprets and applies administrative procedures; takes initiative and make timely and informed decisions and recommendations related to administrative issues.

Assists with planning and managing special functions and events including trainings and speaker series.

Ensures minutes for all Board of Trustees meetings and committee meetings are prepared in a timely manner.

Supports the CPO and CDEIO with data analytics as needed by building and pulling reports from multiple systems.

Excellent time management skills with a proven ability to meet deadlines.

Essential qualifications, skills and experience:

Assist with reporting on team management targets and support the Regional Director on client relationship management needs.

Demonstrated experience/skills in an Executive Assistant role, or similar coordination role.

Consult with stakeholders to manage and coordinate events (both in person activities and virtual).

Excellent interpersonal skills with a professional and helpful manner.

Excellent time management skills with a proven ability to meet deadlines.

Assist with reporting on team management targets and support the Regional Director on client relationship management needs.

Demonstrated experience/skills in an Executive Assistant role, or similar coordination role.

Consult with stakeholders to manage and coordinate events (both in person activities and virtual).

Excellent interpersonal skills with a professional and helpful manner.

Excellent organisational and administrative skills and meticulous attention to detail.

Final offers may vary from the amount listed based on candidate experience and expertise, and other factors.

Office of Child Care and Early Childhood Education

· Manage the Executive Director ‘s workflow and priorities by handling calendar and scheduling requests.

· You have experience working in a fast-paced environment.

· You have working knowledge of Microsoft Office.

· BS or BA degree in a relevant field plus 2 years of experience.

Strong MS Word, Excel, and Outlook skills including on remote devices; experience working with databases

Outstanding organizational skills, attention to detail, and time management skills, including the ability to prioritize multiple tasks

Pay commensurate with experience and education

5+ years of related administrative experience working for a senior executive, in fast-paced, deadline-driven environment

Proven experience working with high-level contacts; exceptional judgment and discretion

Excellent communication skills, business writing, and proofreading skills

· Assists with special projects or other departmental responsibilities and tasks as assigned.

· Minimum of three years of experience handling executive-level administrative demands.

· Strong proficiency in Microsoft Office Suite. A working knowledge of Tessitura software is preferred.

· Previous experience in a non-profit organization and appreciation for jazz culture are considered a plus.

About Jazz at Lincoln Center

Jazz at Lincoln Center welcomes and celebrates diversity and is proud to be an Equal Opportunity Employer.

This is an ultra-high level, high volume, position that welcomes thoughtful, excellent, spoken and written communication abilities.

A. Specific Responsibilities Include, but not limited to:

Minimum of two years of executive level administrative support experience.

Thoughtful and excellent verbal and written communication skills.

Excellent health benefits with insurance 100% paid by the company; 401(k) plan is available with company contribution.

Report to the Executive Director of Operations.

Equivalent education and/or experience may substitute for minimum requirements.

Management of committees for Government Relations and External Affairs.

Independently develop presentation materials, including gathering and summarizing materials and using presentation software to create effective documents and presentations.

Prioritize work assignments, prepare daily schedule of activities, and organize background material for meetings.

Provide special assistance for special events/projects as needed.

Participate in interviewing and selecting candidates and orienting them to UW Medicine culture and standards.

Handles a broad range of team duties including day-to-day management of team calendar items, team meetings, and team spreadsheets

Advanced computer and program skills including building Excel spreadsheets, creating as well as familiarity with G-Suite programs and offerings

Provides high-level administrative support utilizing in-depth knowledge of company operations, policies, departments, and individuals

Drives monthly financial reconciliation of the President’s expenses with the Finance Department

4+ years of experience as an Administrative and/or Executive Assistant at the C-Suite level

Excellent interpersonal, organizational, communication (both written & verbal), relational, and presentation skills

Excellent time management skills and the ability to prioritize work

3+ years of proven experience as an Executive Assistant or Project Manager

Manage all administrative aspects of the General Manager in an efficient, effective, and professional manner.

Manage travel coordination such as booking flights, hotels, and local transportation.

Attention to details and problem-solving skills

Energetic and a quick learner with strong organizational skills and the ability to multitask

Bachelor’s degree in business administration, Non-Profit Management, or a related field (or equivalent work experience).

Exceptional organizational skills and attention to detail, with the ability to manage multiple tasks simultaneously.

Familiarity with project management tools and techniques.

Proven experience as an Executive Assistant or in a similar high-level administrative role.

Strong communication and interpersonal skills to interact with various stakeholders professionally.

Experience working in a non-profit organization, preferably in a capacity related to community development, social services, or humanitarian work.