Executive Assistant To The President & Coo

*To avoid fraudulent outreach, please only respond to inquiries regarding any roles at our company that come from an @DreamscapeVR.com email address.*

About Us

Dreamscape is a next-generation location-based VR company backed by some of Hollywood’s leading players, including Steven Spielberg, MGM, Fox, Warner Brothers, IMAX, Westfield, and AMC. Utilizing our full breadth of creative storytelling, Dreamscape brings to life the best of movies, allowing viewers to become active participants like never before. In an exciting and novel extension of its expertise and technology, Dreamscape is partnering with learning institutions to deliver unique VR course experiences which are efficacious, scalable, and emotionally engaging. Dreamscape’s multi-user immersive platform utilizes a unique body-mapping system developed by Swiss technologists to help people experience an entirely new world they never dreamed possible.

About the Role

The Executive Assistant will report directly to the President & COO. In this role, the Executive Assistant will provide executive support in a one-on-one working capacity. The Executive Assistant serves as a liaison to the senior management team; organizes and coordinates executive outreach and is assigned special projects, as-needed. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.

Responsibilities:

• Phone management – answer, transfer, and roll calls; schedule & coordinate conference calls (including multi-party, multi-time zone conf calls); take and deliver accurate messages; refer non-routine calls to the appropriate staff.
• Prepare and submit expense reports.
• Provide general administrative support including managing conference room bookings, assist with IT issues, maintaining filing systems, and any ad hoc projects that may arise.
• Plan and manage agenda setting and coordination of all quarterly meetings, standing leadership and committee meetings, etc. Prepare talking points and follow up communication as needed.
• Arrange travel and accommodations while thinking through all the logistics and point-to-point travel.
• Assist the President & COO to identify priorities, strategically align his time with those, and revisit them regularly to assess progress.
• Where requested, provide guidance to advance key initiatives. Develop and build on relationships with all employees for increased efficiency and responsiveness of existing operations and help define new operational strategies.
• Serve as the key administrative support to the President & COO.
• Prepare Word, Excel, PowerPoint presentations, decks, agendas, reports, special projects and other documents in support of objectives for the President & COO.
• Prepare the President & COO for all meetings and presentations. Coordinate requisite support resources and capture follow-up items for response and/or closure.
• Extensive calendar management (of an ever-changing calendar); resolving any scheduling issues. Sustain a daily calendar of meetings and events.
• Support the President & COO’s workload and prioritization of time by establishing and managing efficient processes for the flow of information to and from the executive’s office with internal and external stakeholders. Proactively resolve issues and provide analysis on key issues. Ensure the executive’s timely involvement in key decisions or projects.
• Draft and prepare correspondence as needed.
• Be responsive to emails/texts/phone calls, with contact outside normal business hours.

Qualifications:

• Equally strong written and verbal communication skills.
• An interest in advancement to Chief of Staff a plus.
• High levels of proactivity and anticipation.
• Excellent attention to detail, great organizational skills, and solid judgment capabilities.
• Relationship Skills: Extensive interpersonal acumen with the ability to cultivate strong collaborative relationships. Knowledge of protocol and careful attention to detail when handling sensitive topics.
• Advanced Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), Adobe Acrobat, Dropbox, Zoom, Slack, Avaya Phone System.
• Minimum 3+ years relevant work experience required in working in an executive assistant role supporting C-Level executives.
• Strategic Partnership: Demonstrated ability advising senior executives in advancing projects. Proven success offering solutions and taking personal ownership of activities that create insights and bandwidth for leadership.
• Flexible hours as dictated by the needs of business for projects and meetings.
• Clarity: Ability to research, report and facilitate discussion on complex subjects. Able to present information in a manner that enables clear understanding of interests and options.

Benefits & Perks:

• 401(k) Plan
• Stocked Kitchen & Snacks
• Employee Assistance Program to support the health & well-being of our team
• Generous Paid Parental Leave
• Dog-Friendly Office
• Tuition Reimbursement & Learning and Development Opportunities
• Paid Time Off
• Comprehensive Medical, Dental, & Vision Plans

Position Type: Full-time

Salary: $70,000-$90,000 commensurate with experience

Location: Culver City, CA

**This is an in-office position. Candidates must be willing to work from the office 5 days week in order to be considered.

Equal Opportunity

Dreamscape Immersive is committed to providing equal opportunities. The Company prohibits unlawful discrimination based on race, color, creed, sex, religion, marital status, registered domestic partner status, age, national origin, ancestry, citizenship status, veteran status, genetic information, physical or mental disability, medical condition including genetic characteristics, sexual orientation, gender, gender identity or expression (including transgender status), pregnancy, childbirth, or related medical conditions, or any other consideration made unlawful by federal, state, or local laws (“Protected Characteristics”). It also prohibits unlawful discrimination based on the perception that anyone has any of those characteristics, or is associated with a person who has or is perceived as having any of those characteristics.