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Executive Assistant To The Ceo
Company | BioSpace |
Address | South San Francisco, CA, United States |
Employment type | FULL_TIME |
Salary | |
Category | Internet News |
Expires | 2023-08-11 |
Posted at | 9 months ago |
Why join Freenome?
- Manages a variety of special projects for the CEO and CCO
- Responsible for a broad variety of administrative tasks for the CEO and CCO including managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans and agendas; and compiling materials for meetings
- Works closely and effectively with the CEO and CCO to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a "barometer”, having a sense for issues emerging in the environment, flagging and keeping the CEO and CCO updated as necessary
- Provides a bridge for smooth communication between the CEO and CCO and functional departments; demonstrating leadership to maintain credibility, trust and partnership with senior leadership and their support staff
- Setup, track, and coordinate implementation of terms and payments for PO, PRs, and contracts
- Core team member to coordinate external and internal events such as JP Morgan, all-hands, Managers meetings, onsite meetings, and employee events
- Follows up on contacts made by the CEO and CCO as directed
- Provides a "gatekeeper" and "gateway" role, prioritizing access to CEO and CCO time and office amid conflicting needs and deadline pressures
- Be an extension of the CEO and CCO and communicate directly, on behalf of the CEO and CCO, with board members, investors, partners, leaders, and others
- Assists Board members with travel arrangements, lodging, and meal planning as needed
- Maintain the highest level of confidentiality of materials and information
- Serves as the CEO’s administrative liaison to Freenome’s Board of Directors
- Exceptional organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with attention to detail
- Demonstrated ability to detect problems early and implement solutions proactively
- Solutions-oriented individual who actively seeks opportunities and proposes creative and practical solutions
- Resourceful with ability to be effective working independently or as part of a project team
- Proven ability to handle confidential information with discretion and discernment and demonstrate the highest level of customer/client service and response
- Strong research skills and ability to synthesize information into meaningful insights
- Bachelor's degree
- Strong interpersonal skills and the ability to build relationships with stakeholders, including staff, Board members, and external partners
- Demonstrated ability to achieve high-performance goals and meet deadlines while managing changing or competing demands
- Thrives in a fast-paced, growing organization
- At least seven (7) years experience supporting C-Level Executives, preferably in the Biotech or Life Science industries
- 2+ years supporting Chief Executive Officer (CEO) and interaction with Board members and external partners
- Expert level written and verbal communication skills
- Emotional maturity and a track record of developing strong credibility and trust with all levels within the organization
- Proven project management skills with experience driving internal and external events and business deliverables
- Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint), Google Suite (Gmail, Sheets, Drive), Zoom, and Slack
- Equal Employment Opportunity (EEO)
- Employee Polygraph Protection Act (EPPA)
- Family & Medical Leave Act (FMLA)
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