Executive Assistant To The President

Overview

We are looking for a sharp, dynamic, smart, highly organized, and charismatic Executive Assistant to work for the Owner/President. Our ideal candidate is eager to learn about the PR field first-hand and finds satisfaction in being an integral member of the executive leadership team. This person works with every employee in the company and thus has to be able to manage a wide array of personalities and work styles. Being able to work independently with high productivity while also thriving in a communal work environment is a must. A proven superstar and valuable team member will ascend within the company quickly.

RESPONSIBILITIES INCLUDE BUT ARE NOT LIMITED TO:

• Communicate accurately and professionally on behalf of the executive they support
• Availability on the weekends and late nights periodically is a must
• Organizing meetings, including scheduling, sending reminders, and facilitating connections via phone or virtual platforms
• Maintaining comprehensive and accurate records
• Assisting in the field for photoshoots, events, etc.
• Travel with or on behalf of the executive or company as needed
• Managing the executive’s calendar, including making professional and personal appointments and prioritizing the most sensitive matters
• Working closely with company-wide support staff
• Maintain and update the company website
• Answering phone calls in a polite and professional manner
• Filter and prioritize client visits and phone calls
• Handling all travel accommodations, including flights, hotels, and transportation, within multiple time zones
• Administrative duties include managing a high volume of calls, emails, scheduling, expenses, travel, etc.

SKILLS, EXPERIENCE, AND KNOWLEDGE:

• Bachelor's Degree, preferably in PR or Communications
• Highly organized
• Dependable: meets deadlines, prioritizes well, and has a high sense of urgency
• Strong skills with all Google suites. Emphasis on Google Calendar, Docs, Sheets, and E-mail
• Meticulous attention to detail
• -Strong ability to prioritize, problem-solve and be resourceful
• Strong writing and proofreading skills
• Able to anticipate needs
• Ability to work well on deadlines and take direction
• Experience working closely with high-level executives preferred
• Interest in exploring a career in Public Relations
• Self-starter with ambition, able to work independently and collaborate on teams
• Minimum 2-year full-time administrative experience
• A passion or strong interest in tv, film, music, culture, and sports
• Proactive and able to handle multiple projects simultaneously in a high-pressure, fast-paced, and often changing environment
• Professional, confident, and mature demeanor
• Exceptional interpersonal, networking, organizational, research, verbal, and written communications skills

Who We Are

Creativity. Culture. Connection. Communications.

Based out of Los Angeles, CA, AM PR Group is a boutique public relations agency specializing in entertainment, music, lifestyle, sports, and philanthropy.

Our approach to public relations and communications is different because, well, we’re different.

Our boutique size allows us to foster meaningful connections with our clients, which produces a customized, tailored experience for each of them. And with creative and cutting-edge ideas and a hands-on technique, we pride ourselves on not only working hard but smart.

Working closely with our talent and corporate clients, we bring ideas to fruition all while capturing the attention of the news and entertainment media and the forever-changing desires of the public.

Representing the best and most talented is our guiding principle and our roster (both clients and personnel) proves that diversity isn’t just a word or trend to us.