Administrative Coordinator (La Administration)

Overview

Who We Are

SAG-AFTRA is the iconic American labor union that represents approximately 160,000 media professionals. SAG-AFTRA employees support our members and thrive on securing the strongest protections by negotiating the best wages, working conditions, health and pension benefits. We preserve and expand members’ work opportunities, vigorously enforce our contracts and protect our members against unauthorized use of their work.

Responsibilities

What You’ll Do

Performs duties related to the regular handling of mail or packages, and, as directed by the Senior Manager - Administration, performs duties supporting office operations (purchasing, staff and building requests, front desk services etc.) to ensure various inter-departmental needs are met in service of our membership.

(This section provides a general summary of the most significant job duties performed. It does not explain in detail every single duty performed.)

• Weighs and stamps or makes arrangements for outgoing mail and packages, operating mail processing machines as necessary.
• May be responsible for lifting and moving heavy items.
• Assists, under the direction of the Senior Manager, with responding to staff and building requests. May include answering or coordinating some purchasing, logistics, maintenance, and service questions and requests.
• Perform other duties as assigned or as the situation dictates.
• Maintains departmental records and databases (including logs of postage charges, receipt forms, request logs and other records as required).
• Receives and sorts incoming and outgoing mail and packages according to postal regulations and unit requirements. Redirects misaddressed items.
• May draft, print, and post signage related to office closures, compliance, and/or office name plates.
• Delivers and picks up mail and packages at proper locations within the office and designated off-site Post Office.
• Assists, under the direction of the Senior Manager, with greeting and guiding technicians or vendors to appropriate locations for scheduled repairs and/or deliveries.
• Assists in the coordination of special projects as appropriate.

Qualifications

What You’ll Need

We want to make sure you’re successful. To be considered, you must have:

( The individual must possess the following knowledge, skills and abilities and be able to explain and demonstrate that he or she can perform the essential functions of this job with or without reasonable accommodation, using some other combination of skills and abilities.)

Required Knowledge, Skills & Abilities

• Expert organizational and clerical skills: high degree of attention to detail and time management to plan and prioritize daily tasks, identify delays and errors, and maintain records.
• Strong communication skills in English, both oral and written.
• Able to learn and apply knowledge of office management principles and procedures to administrative and procedural decisions.
• Knowledge of supplies, equipment, and/or services ordering and inventory control.
• Information research and records management skills.
• Able to use sound judgment, discretion, and maintain confidentiality.
• Able to organize, prioritize and coordinate multiple assignments and projects; able to thrive in a highly dynamic work environment; able to develop creative solutions.
• Proficient in PC applications and Internet-based systems.
• Must be available and willing to travel to such locations and with such frequency as SAG-AFTRA determines is necessary or desirable to meet its business needs.
• Able to operate mailroom and office equipment.
• Able to create, compose, and edit written materials.
• Able to learn and apply knowledge of courier, post office, and various delivery services requirements; mailroom processes; and record management practices.
• Expert interpersonal skills: high degree of patience and tact, and must be able to cultivate relationships with people from diverse backgrounds, both internally and externally.
• Able to maintain regular and acceptable attendance at such level as is determined at SAG-AFTRA’s sole discrestion.
• Able to lift up to 50lbs.

Minimum Qualifications

Education: High school diploma or equivalent.

Skills and Experience: Proven work experience as an Administrative Coordinator or similar role.

Must have a current driver’s license, automobile (in reliable working condition), and current automobile insurance that meet the CA minimum requirements.

Preferred Background

1-2 years of mailroom or mail services experience .

3-5 year of administrative support experience.

What You’ll Get

We are a great place to work because we offer:

• Employee discounts and perks
• Affordable and comprehensive medical and dental plans
• Balance between work and home life responsibilities
• The hourly rate for this position is $22.00 per hour along with excellent employee benefits and perks such as a 35-hour work week.
• Generous pension plan
• Colleagues that are passionate about what we do and how they contribute to our mission