Coordinator, Travel Operations Jobs

UCLA is proud of its comprehensive athletic program and heritage of developing champions. The collective accomplishments of Bruin teams and athletes are testimony to the efforts of many dedicated and talented individuals: the student‐athletes themselves, as well as coaches, administrators, and support staff. The Travel Office plays a significant role in the continuation of these collective accomplishments and seeks individuals interested in careers in college athletics. The Coordinator, Travel Operations will assist in the management of the daily operations of the Department of Intercollegiate Athletics (DIA) Travel Office. Major responsibilities include all procurement activities: high volume of Concur data entry of reimbursements and reconciliation and payment of various invoices. This position will be exposed to many aspects of the business operations of an NCAA Power 5 institution and interact directly with DIA staff and coaches, along with University offices such as Travel Accounting and Purchasing to ensure that all department and University policies and procedures are met efficiently and effectively. This position will also interact with vendors and employees in response to queries regarding status of reimbursements/invoices/payments. Other duties as assigned by and in conjunction with the Associate Director, Travel, Assistant Athletic Director, Travel, and Executive Sr. Associate Athletic Director/CFO.
Percentage of Time:
100
Shift Start:
variable
Shift End:
variable
Qualifications for Position
21
Records
Qualifications
Required/Preferred
Education and experience equivalent to a Bachelor's degree and one years' experience in accounting and/or three years' experience in lieu of a degree.
Required
Experience as preparer using on-line purchasing and travel reimbursement (Bruin Buy and Concur) systems.
Preferred
Possess analytical skills to evaluate information and identify and resolve problems following department policies and past precedents.
Required
Ability to work independently and follow through on assignments with minimal direction, including skill in taking action where answers to a problem are not readily available.
Required
Ability to prioritize assignments to complete work in a timely manner when there are changes in assignments, deadlines, competing requirements and workload.
Required
Ability to effectively communicate orally and in writing at a variety of levels, including University executive management, officials of the NCAA and Pac 12, administrators, staff and coaches.
Required
Curious personality to learn more about department and have the ability to be proactive and engaging with colleagues across the department.
Preferred
Demonstrated writing skills to complete concise, effective and grammatically correct administrative reports and correspondence.
Required
Ability to provide excellent customer service to members of the department, vendors, as well as the University at large.
Required
Knowledge of and commitment to adhere to and comply with NCAA, PAC-12 and University rules and regulations is strongly preferred.
Preferred
Ability to establish and maintain cooperative working relationships with other staff members, subordinates, administrators and vendors.
Required
Ability to deal sensitively with confidential information.
Required
Ability to effectively communicate complex information about accounting to multiple constituencies.
Required
Meticulous attention to detail and accuracy when completing assignments.
Required
Demonstrated skill in interpreting, explaining and enforcing Athletic Department and University policies.
Preferred
Knowledge of general accounting principles.
Preferred
Knowledge of University accounting practices and procedures, University purchasing procedures and the University Financial system.
Preferred
Demonstrated skill in operating a PC, with working knowledge of MS Office Suite.
Required
Prior hiring, training and supervisory experience is strongly preferred.
Preferred
Working knowledge of an Intercollegiate Athletic Department Business/Travel Office.
Preferred
Demonstrated skill in general office management sufficient to manage an office as the key functionary.
Preferred
Additional Posting Information
Bargaining Unit:
99-Policy Covered
Application Deadline:
06-02-2023
External Posting Date: