Senior Manager, Contract Administration

Example Of Duties

• Develops internal controls to maintain compliance of procurement activities in accordance with policies and procedures
• Participates in project teams to address issues and concerns that may affect delivery schedules and other contractual obligations
• Supervises, trains, and motivates assigned staff
• May be required to perform other related job duties
• Reviews and recommends approval for awarding contracts
• Develops and implements project assignments, contract administration goals, objectives, procedures, and work requirements
• Directs assigned staff in the negotiation, daily administration, and review of contracts for construction, professional, support, and technical engineering projects and systems to ensure conformance with Metro procedures, specifications, and applicable regulations
• Contributes to ensuring that the Equal Employment Opportunity (EEO) policies and programs of Metro are carried out
• Analyzes issues and prepares reports, recommendations, and communications to the Board of Directors and other committees
• Plans, directs, and communicates work requirements and schedules to support staff; monitors contract work to ensure that design and construction schedules are met
• Communicates and implements safety rules, policies, and procedures in support of the agency's safety vision and goals; and maintains accountability for the safety performance of all assigned employees
• Reviews and approves new award and change order negotiation plans developed by assigned staff, including assessments of cost analyses
• Negotiates new contract awards and change orders by preparing detailed cost analysis and pre-negotiation plans
• Oversees preparation of Requests for Proposals (RFPs) and Invitation for Bids (IFBs); prioritizes RFPs and Requests for Information and Qualification (RFIQ); oversees bid process and proposal analysis; coordinates review of change orders, modifications, and payments; and oversees contract completion and termination process
• Operates within an integrated project delivery team requiring coordination of contract administration efforts in support of several functional departments
• Tracks cycle time of change orders for compliance with Metro Construction Change Order Policy
• Monitors and initiates action to resolve problems and disputes; provides guidance in resolving and negotiating claims and develops claim avoidance plans; reviews, monitors, and plans the acquisition of equipment, materials, and selecting contractors

Requirements For Employment

A Typical Combination Includes

A combination of education and/or experience that provides the required knowledge, skills, and abilities to perform the essential functions of the position. Additional experience, as outlined below, may be substituted for required education on a year-for-year basis.

Education

• Bachelor’s Degree in Business, Economics, Public Administration, Construction Management or a related field

Experience

• Six years of relevant experience or three years of relevant supervisory-level experience performing contract administration work (pre- and post-award); experience administering major engineering and/or construction contracts preferred

Certifications/Licenses/Special Requirements

• Professional certification from National Contract Management Association (NCMA), American Production and Inventory Control Society (APICS), Institute for Supply Management (ISM), or equivalent.
• A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions.

Knowledge

• Modern management theory
• Theories, principles, and practices of contract administration for public agencies
• Applicable local, state, and federal laws, rules, and regulations governing public procurement and contract administration processes
• Knowledge of cost and price analysis
• Supply Chain Management theories, integration, implementation, and continuous improvement processes and techniques
• Program and budget development and implementation, including goal setting techniques
• Bid/Proposal and contract analysis and preparation techniques

Skills

• Interviewing and evaluating contract proposal respondents
• Providing leadership in directing and supervising assigned staff
• Interacting professionally with various levels of internal employees, outside representatives, and supplies and vendors
• Mediating and negotiating
• Understanding and analyzing complex procurements
• Exercising sound judgment and creativity in making decisions
• Analyzing situations, identifying problems, recommending solutions, and evaluating outcomes
• Communicating effectively both orally and writing
• Overseeing the work of a contract administration unit
• Performing detailed cost analysis and price analysis

Abilities

• Compile, analyze, and interpret complex data
• Use and implement historical and predictive data/tools to change and improve current business processes and operations
• Read, write, speak, and understand English
• Prepare comprehensive specifications, contracts, reports and correspondence
• Supervise, train, and motivate assigned staff
• Develop and implement goals, objectives, policies, procedures, work standards, and internal controls
• Understand, interpret, and apply laws, rules, regulations, policies, procedures, contracts, budgets, and labor/management agreements
• Plan financial and staffing needs
• Develop strategies and achieve goals

Selection Procedure

Applicants who best meet job-related qualifications will be invited to participate in the examination process that may consist of any combination of written, performance, or oral appraisal to further evaluate job-related experience, knowledge, skills and abilities.

Application Procedure

To apply, visit Metro's website at www.metro.net and complete an online Employment Application.

Telephone: (213) 922-6217 or persons with hearing or speech impairments can use California Relay Service 711 to contact Metro.

All completed online Employment Applications must be received by 5:00 p.m. on the closing date. (KM)

• Open to the public and all Metro employees

This job bulletin is not to be construed as an exhaustive list of duties, responsibilities, or requirements. Employees may be required to perform other related job duties.

Ptsc Benefits

Medical/Dental/Vision Plan - Employee has the choice of 3 separate medical plans and 3 dental plans. A separate vision plan is included in each medical plan.

Group Life Insurance - PTSC pays for an amount equal to your annual salary, rounded up to the nearest $1,000. Minimum amount of life insurance is $30,000.

Accidental Death & Dismemberment Insurance - PTSC provides $50,000 coverage for each employee. Additional voluntary coverage in amounts up to $500,000 is available at favorable premium rates.

Long-Term Disability Insurance - 100% employer paid. Provides employees with a minimum income of 60% of earnings after six months of disability. Buy up or buy down options available.

Holidays - 12 days a year: New Year's Day, Martin Luther King, Jr. Day, Presidents' Day, Cesar E Chavez Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Veterans' Day, Thanksgiving Day, Day After Thanksgiving, and Christmas Day.

Time off with Pay (TOWP) - Compensates employees who are on approved absence from work for reasons such as illness, injury, medical and dental appointments, personal business, vacation, or observance of (a) religious holiday.

Years of Service Annual Accrual

Hire date - 5 years 20 days

Beginning of 6th - 10th year 25 days

Beginning of 11th - 15th year 30 days

Beginning of 16th + years 35 days

Pension Plan - PTSC retirement plan is the Public Employees' Retirement System (PERS). Vesting is five (5) years. Minimum retirement age is 52, based on the 2% at 62 formula.

Other Benefits : Transportation passes for employees and/or eligible dependents; Medicare; Tuition reimbursement; credit union membership; SDI; Deferred Compensation Plan; 401(K) Thrift plan; EAP; Medical and Dependent Care Flexible Spending Accounts; Flexible work schedules; and Jury Duty Pay.