Administrative Assistant, Global Replay Strategy

We are UMG, the Universal Music Group. We are the world’s leading music company. In everything we do, we are committed to artistry, innovation and entrepreneurship. We own and operate a broad array of businesses engaged in recorded music, music publishing, merchandising, and audiovisual content in more than 60 countries. We identify and develop recording artists and songwriters, and we produce, distribute and promote the most critically acclaimed and commercially successful music to delight and entertain fans around the world.

As a division of UMG, Republic Records is home to an all-star roster of multi-platinum, award-winning legends and superstar artists such as Ariana Grande, Drake, Florence + the Machine, Greta Van Fleet, and more. Founded by brothers and chief executives Monte and Avery Lipman, we are also comprised of innovative business ventures, including American Recordings, Boominati Worldwide, Brushfire, Casablanca Records, Cash Money, Lava Records, XO, Young Money, among others.

How we LEAD:

Republic Records in New York City is hiring an Administrative Assistant, Global Replay Strategy. This exciting role requires superior attention to detail, great organizational skills, the ability to meet tight deadlines, and to juggle multiple critical requests. A high level of integrity and discretion in handling confidential information and professionalism in dealing with senior professionals inside and outside the company is important. Must be very efficient and highly attuned to the smallest of details, as well as being able to multi-task and work on tight deadlines in a high-pressure environment is crucial. A “can-do” attitude is essential.

How you'll CREATE:

• Book travel, accommodations, car services
• Coordinate equipment needs and office supplies for team
• Recap various commerce reports and digital marketing campaigns
• Update/manage calendar(s)
• Order and set-up food service for meetings
• Coordinate incoming meeting requests
• Set up team meetings and conference calls
• Create and maintain presentations and other project work as assigned
• Coordinate release information for partners and platforms
• Create and send grammatically/punctually correct internal/external company communication
• Maintain an organized environment for the Executives’ offices
• Packing/shipping
• Track team budgets
• Archive emails, maintain current/prospective labels electronic folders
• Help Executives stay on schedule
• Arrange meetings via Zoom, telephone & email/Microsoft Outlook Calendar
• Process Invoice payments
• Process travel & entertainment expenses

Bring your VIBE:

• Ability to multitask with great instincts
• Excellent follow-through and attention to detail
• Strong proficiency and working knowledge of Microsoft Office Products
• Experience as an assistant, ideally in entertainment/music
• Meticulous attention to detail
• Bachelor’s Degree required
• Self-motivated, proactive, and resourceful
• Flexible – able to adjust to changing priorities, and able to multi-task
• Excellent customer service skills
• Excellent organization and time management skills
• Ability to interact comfortably and effectively with employees of our company at all levels including Senior Management Globally
• Excellent knowledge and application of Internet resources
• Proficient in Microsoft Office Suite (Excel, PowerPoint, Word, etc.)
• Ability to interact comfortably and effectively with employees of companies we do business with
• Extremely organized with superior time management skills

Perks Playlist:

• Generous paid parental leave for every type of parent
• A lifetime fertility support allowance of $30,000 to plan participants
• Variety of ways to prioritize much-needed time away from work including:
• Flexible Paid Time Off (PTO) for exempt employees
• 3-weeks PTO for non-exempt employees
• Comprehensive medical, dental, vision, and FSA options, as well as:
• 100% coverage for out-patient mental health services
• Be part of an entrepreneurial, global organization that values authenticity, drive, creativity, relationships, and a competitive spirit
• 100% immediately vested 401(k) match on the first 5% of your contribution on eligible compensation
• 2-weeks paid Winter Break
• Summer Fridays (between Memorial Day and Labor Day)
• Student Loan Repayment Assistance and Tuition Reimbursement
• 10 Paid Holidays (including Juneteenth and Wellbeing Day)
• Wellbeing reimbursements for fitness classes, spa treatments, meal services, travel, and so much more (up to $720/year)

Disclaimer: This job description only provides an overview of job responsibilities that are subject to change.

Universal Music Group is an Equal Opportunity Employer

We are an E-Verify employer.

For more information, please click on the following links.

E-Verify Participation Poster: English / Spanish

E-Verify Right to Work Poster: English | Spanish

Job Category:

Administrative

Salary Range:

$43,000-$60,100

The actual base salary offered depends on a variety of factors, which may include, as applicable, the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, and the location in which the applicant lives and/or from which they will be performing the job. All candidates are encouraged to apply.