Administrative Assistant Iii - Part Time

• Access to participate in employer-supported employee affinity spaces
• Excellent work-life programs, such as flexible schedules, training and more
• Strong, secure, yet flexible retirement benefits including a PERA Defined Benefit Plan or PERA Defined Contribution Plan plus 401(k) and 457 plans
• BenefitHub state employee discount program
• Employer supplemented Health Savings Account
• Paid life insurance
• Medical and dental health plans
• Short- and long-term disability coverage
• MotivateMe employee wellness program
• 11 paid holidays per year plus vacation and sick leave
• RTD Eco-Pass Commuter Program
• Some positions may qualify for the Public Service Loan Forgiveness Program. For more information go to https://dhr.colorado.gov/dhr-resources/student-loan-forgiveness-programs

Salary Range:
$23.27 -$30.07 Hourly
Primary Physical address: 825 Delaware Ave #101, Longmont, CO 80501
The Division of Vocational Rehabilitation helps individuals with disabilities prepare for and secure employment. We help them take their rightful place in the workforce and in the community.
This position is responsible for general administrative operations and support such as:

• Use analytical skills to adapt to various situations
• Tracking and maintaining an accurate list of unit asset inventory (office supplies, software, hardware, equipment and furniture)
• Designing, implementing and documenting office procedures
• Designing and implementing record keeping systems
• Generating reports as requested
• Designing forms and documents
• Data entry into multiple programs with attention to detail and accuracy
• Maintaining office equipment, ordering supplies and arranging for repairs
• Front desk reception duties assisting internal and external customers; may serve as the first point of contact and must conduct business with a professional demeanor
• Budget tracking, including authorizing expenditures for office supplies; may assist with estimates for annual budget requests
• Assisting unit staff with setting up meetings, preparing meeting materials, scanning documents, and electronic document creation or modification
• Other duties as assigned
• Handling incoming and outgoing mail, paying attention to time-sensitive or legal notices

Substitutions
At the agency's discretion, college or university course work, appropriate to the work assignment, may substitute for the experience on a year-for-year basis.
Minimum Qualifications
Three years of general clerical experience.
Preferred Qualifications

• Experience working with individuals with disabilities
• Experience with purchasing, tracking a budget, working with accounts payable, account receivable, and/or monthly billing reconciliation
• Customer service experience interacting with the general public
• Designing, implementing, and documenting efficient office procedures

• Attention to detail
• Excellent customer service and interpersonal skills
• Ability to manage multiple priorities with competing deadlines
• High ethical standards and ability to maintain confidentiality
• Exceptional written and verbal communications skills
• Ability to use financial and accounting applications
• Strong organizational skills
• Microsoft Office skills

• You must pass a thorough background check prior to employment, which will include E-verify.
• Position may be required to travel to and from local offices for meetings, conferences, or office coverage.
• Must be a Colorado resident at time of application.

The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.