Administrative Assistant Iii For Hasan School Of Business.

Department Information

This work unit exists to support the overall successful operation of the Hasan School of Business, consisting of an undergraduate degree program with 5 majors and a graduate MBA program. This unit supplies instruction, support, and guidance to over 800 students, an advisory board, and community members.

Administrative Assistant class series description available online

Description of Job

THIS JOB ANNOUNCEMENT IS OPEN TO CURRENT STATE OF COLORADO RESIDENTS ONLY.

The position provides administrative and office support to the Dean of the Hasan School of Business and to the overall operation of the division by providing data base management support, bookkeeping support, spreadsheet development, and overall technical and office equipment utilization and support.

Primary Duties

Administrative Support

Provide clerical support to the Hasan School of Business (HSB) by providing assistance to the Dean and Chair by:

• Being proficient in Microsoft Office applications, especially Excel, Word and Office;
• Assisting in managing communications and answering phone calls for the Dean’s office;
• Preparing various documents, spreadsheets, recording data, and overseeing financial accounts;
• Assisting the Dean in managing data for the overall operation of the Hasan School, including faculty vitae, professional development accounts, travel documentation, master room schedule, AACSB files, and other essential information.
• Assisting with meeting planning and scheduling for the Dean and the Advisory Council;
• Will use AIS and Banner or a similar campus information management system to access student, staff and faculty information

Office Managment

Responsible for keeping the HSB fully functional from an operations perspective by:

• Training work study students, faculty and staff on operation of equipment;
• Being knowledgeable in operation of all equipment, including fax machine, copiers, scantron machine, conference calls;
• Assisting faculty with obtaining office supplies and office furniture and equipment necessary to help them achieve optimum productivity;
• Supervising work study students on a daily basis, including assistance on projects; phone calling initiatives; answering phone calls; scheduling appointments; managing in-house filing systems; and the overall maintenance and organization of offices, storage and supply closets.
• Ensuring that office equipment is fully functional and ordering repair of equipment in a timely fashion;
• Assuring that the building is opened, closed and secured daily;
• Record keeping in electronic and paper format

Customer Service

Provide consistent, high-quality communication and support to the Dean’s Office by:

• Assisting in conflict resolution resulting in positive outcomes;
• Having the ability to develop/identify alternatives to resolve problems when they arise;
• Maintaining a calm demeanor when challenges arise;
• Assisting the Dean with special projects, particularly when quick turnaround is required;
• Maintaining a polished, professional environment for the Hasan School and the Dean’s Office.

Salary:

$3744.00 - $5323.00 / month ($44928.00 - $63876.00 / year) Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

Minimum Qualifications

• Three years of experience in an occupational field related to the work assigned to the position.

Substitutions

• Appropriate education will substitute for the required experience on a year-for-year

Basis.Preferred Qualifications

• Proficiency with Microsoft Office applications, especially Excel, Word and Office
• Familiarity with FERPA
• Experience applying State Fiscal Rules and Purchasing Guidelines
• Experience with university systems: Banner, FileBound, AIS, and Kuali
• Experience following State Travel Guidelines

Appeal Rights

If you receive notice that you have been eliminated from consideration for the position, you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination.

Also, if you wish to challenge the selection and comparative analysis process, you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging.

Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director's Administrative Procedures, 4 CCR 801, for more information about the appeals process. The State Personnel Board Rules and Personnel Director's Administrative Procedures are available at www.colorado.gov/spb.

A standard appeal form is available at: spb.colorado.gov. If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: 303-866-5038. Phone: 303-866-3300 or complete form at https://spb.colorado.gov/filing-appeals. The ten-day deadline and these appeal procedures also apply to all charges of discrimination.