Administrative Assistant Iii. Jobs

Department Information

Make a difference in higher education!

Colorado School of Mines (Mines) is an internationally preeminent teaching and research university dedicated to meeting the resource development needs of a rapidly evolving, technology-based society. Mines was selected by the Colorado State Legislature as the state's first "exemplary institution" of public higher education due to our "high degree of responsibility and capability with regard to academic and administrative functions."

Colorado's oldest public university, Mines is located in Golden, Colorado at the gateway of the Rocky Mountains, 13 miles west of downtown Denver and 21 miles south of Boulder.

MINES IS PROUD TO OFFER EXCELLENT BENEFITS TO ATTRACT AND RETAIN EXTRAORDINARY TALENT. OUR PERKS INCLUDE:

• Generous vacation and sick leave plus 12 paid holidays
• Professional growth and training opportunities
• Colorado State Employee Assistance Program
• Reduced cost tuition for employee and family members
• Medical, Dental, and Vision Insurance
• Life and Disability Insurance
• Access to technology and equipment
• Access to a world-class recreation center
• Interaction with an international population and cultural events
• Parental Leave
• Free EcoPass
• State pension plan (PERA)

Equal Opportunity

Colorado School of Mines is committed to equal opportunity for all persons. Mines does not discriminate on the basis of age, sex, gender (including gender identity and gender expression), ancestry, creed, marital status, race, ethnicity, religion, national origin, disability, sexual orientation, genetic information, veterans status or current military service. Further, Mines does not retaliate against community members for filing complaints regarding or implicating any of these protected statuses.

Mines’ commitment to nondiscrimination, affirmative action, equal opportunity and equal access is reflected in the administration of its policies, procedures, programs and activities and in its efforts to achieve a diverse student body and workforce.

Through its policies, procedures and resources, Mines complies with federal law, Colorado state law, administrative regulations, executive orders and other legal requirements to prevent discrimination (including harassment or retaliation) within the Mines campus community and to address potential allegations of inequity or concerns for safety.

Description of Job

Mechanical Engineering (ME) serves the mission of the institution through educational and research support to approximately 1,383 undergraduate majors and 247 graduate students. ME provides support to approximately 39 Academic faculty along with a number of research faculty, adjunct faculty, graduate teaching fellows, and visiting scholars. This department also serves as liaison to the administration, industry, and other groups who play a role in support of the mission of the institution.

ME is looking for a full time Administrative Assistant III to help support the administrative operation of the department under the supervision of the Department Manager.

• Creating, and implementing practices and procedures as needed, through coordination and cooperation with administrators, department head, faculty, students, and other staff
• Providing department head with supplemental details, ideas and solutions to help them administer program operations
• Processing requests and departmental documents, answering telephone; processing &filing of faculty, visiting scholars, staff and student paperwork related to travel, visiting scholars’ applications, reimbursement requests, course book orders, course evaluations, purchasing documents, accounting, maintaining mailing list databases, departmental website and student files
• Prioritizing departmental workload, organizing and coordinating assigned office operations
• Providing reception services for Mechanical Engineering main office
• Providing additional administrative support as requested

Minimum Qualifications

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

Education And Experience

Three years of administrative support experience including data entry, social media and computer skills proficiency. Part time work will be pro-rated.

Candidate must be a current Colorado resident in order to apply for this position.

Preference given to those with prior relevant state experience in higher education administration working within an academic setting.

Substitutions

Appropriate education will substitute for the required experience on a year-for-year basis.

Appeal Rights

If you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director.

An appeal or review must be submitted on the official appeal form, signed by you or your representative. This form must be delivered to the State Personnel Board by email ([email protected]), postmarked in US Mail or hand delivered (1525 Sherman Street, 4th Floor, Denver CO 80203), or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the department’s action.

For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board; go to spb.colorado.gov ; contact the State Personnel Board for assistance at (303) 866-3300; or refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov under Rules.