Cdoc - Administrative Assistant Iii (Buena Vista).

Department Information

The Colorado Department of Corrections is committed to the safety of our employees. The CDOC has been working with state and local partners to proactively prevent the spread of COVID-19 within the state prison system.

Important Update (7/1/2023): Employees assigned to Buena Vista Correctional Facility, Limon Correctional Facility, Denver Complex and Sterling Correctional Facility are currently eligible for a $1,000 per month housing premium. The housing premium is scheduled to continue through 2023 or until all allocated funds are expended.

This position is only open to Colorado state residents.

This job announcement may be used to fill future Administrative Assistant III vacancies in Buena Vista.

The mission of the Colorado Department of Corrections is "To protect the citizens of Colorado by holding offenders accountable and engaging them in opportunities to make positive behavioral changes and become law abiding, productive citizens."

Our vision..."Building a safer Colorado for today and tomorrow".

If your goal is to build a career that makes a difference and builds greater public confidence in good government, consider joining the dedicated people of the State of Colorado. Our professionals strive to support state government and the citizens of Colorado. Customer service is a key component for every position in state government as is the focus on ideas and ways to redesign the delivery of services in making state government more effective and efficient.

In addition to a great agency and rewarding, meaningful work, we offer:

• Distinctive career advancement opportunities throughout the state system;
• Paid life insurance;
• Wellness program, tuition reimbursement, training opportunities and more.
• 11 paid holidays per year plus vacation and sick leave;
• Medical and dental health plans;
• Short and long term disability coverage;
• Strong, secure, yet flexible retirement benefits including PERA Defined Benefit Plan or PERA Defined Contribution Plan plus 401K and 457 plans;

Description of Job

Primary duties and responsibilities of this position include but are not limited to:

• Make purchases using the state issued Purchasing Card (P-Card);
• Is solely responsible for, or assists with, tracking the budget expenditures for the assigned area;
• Answer and respond to staff/stakeholder/offender inquiries via phone, facsimile, email or in person;
• Provide excellent customer service by directing and/or responding to all stakeholders to include internal and external departments, other state agencies, offender families and the general public;
• Ensure supervisor and/or area manager is apprised of accurate budget totals on a regular basis.
• Maintain a clear, concise and organized filing system electronically or physically;
• Ensure clear and concise communication with supervisors and staff members within the work unit, various departments and other state agencies;
• Assist with the supervision of area porters, monitors the assigned area's chemicals, equipment and other security/tool control items as necessary;
• Assist the facility with ACA files and records management as assigned;
• Collect and compile data to generate reports and routinely update reports to reflect current and accurate information;
• Research information to resolve problems, concerns, errors, and/or complaints;
• Type, review, file, copy and scan various documents and memos as needed;

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

Minimum Qualifications

Three years of general clerical experience in an administrative or office support role.

General clerical duties may include: The accurate and timely completion and processing of documents and information; data entry; printing; scanning and making copies; scheduling; accepting reservations or registrations; arrange meeting logistics and equipment; reception and intake; record keeping, filing and maintenance; answering multiline phones and relaying messages; and general administrative tasks in an office support environment.

Substitutions

College or university course work in Business, Criminal Justice or a similar discipline may substitute for the experience on a year for year basis.

Required Competencies

• Exceptional interpersonal/customer service skills;
• Established proficiency in position-related office technologies, especially Microsoft Office (Word, Excel and PowerPoint);
• Ability to read and comprehend the English language;
• Ability to work directly with offenders in a prison environment;
• Efficient management/input of data and tracking;
• Strong ability to multi-task and demonstrate flexibility;
• Ability to effectively communicate fluently in English both verbally and in writing.
• Impeccable organizational, planning and prioritizing skills;
• Excellent written and oral communication skills;
• Precise attention to details;

Preferred Qualifications

• Experience supporting a program or work unit;
• Experience creating and maintaining budgets and budget reports;
• Experience proof-reading, editing, or creating documents;
• Experience with National Crime Information Center (NCIC) and Colorado Crime Information Center (CCIC);
• Clerical work experience, as defined above, within Colorado State Government.
• Experience working with confidential information;
• Experience with data-entry, checking and verifying;
• If you are using the substitution, one year of clerical experience is preferred.

ONLY APPLICANTS WHO MEET THE MINIMUM AND SPECIAL REQUIREMENTS WILL BE INCLUDED IN THE COMPARATIVE ANALYSIS PROCESS.

IMPORTANT INFORMATION

The Assessment Process: Your application will be reviewed to determine if you meet the minimum Qualifications (MQ's). Applicants that meet MQ’s will be included in the Comparative Analysis process. Colorado Revised Statutes require that state employees are hired and promoted through a comparative analysis which may include, but is not limited to, a suitability screening, eSkills Assessment, oral assessment, written performance assessment or it may include a review of your application material and your responses to any supplemental questions by a Subject Matter Expert (SME) to assess and rank applicants in order to establish an eligible list for referral to the hiring manager for final consideration.

Be sure the “Work Experience” section of your application is complete and specifically addresses your qualifications, experience, and accomplishments as they relate to the Description of the Job, Minimum Qualifications, Required Competencies and Preferred Qualifications as listed above. Resumes and “see resume” statements will not be accepted in lieu of the “Work Experience” section of the application. Failure to include adequate information or follow instructions by the closing date may result in your application not being accepted and/or may affect your score, rank or inclusion in the final pool of eligible applicants.

If you have transcripts, a license or other relevant documentation regarding your qualifications, upload and attach copies to your application.

In order to process a background investigation, your application must include at least (10) ten years of the most current work experience unless experience related to the job for which you are applying is later than (10) years. Failure to provide this information could result in delays and/or elimination from the background investigation process

Toll Free Applicant Technical Support: If you experience technical difficulty with the NEOGOV system (e.g. uploading or attaching documents to your online application) call NEOGOV technical support at 855-524-5627 Mon-Fri between 6 am and 6 pm (Pacific Time). Helpful hints: if you are having difficulty uploading or attaching documents to your application first, ensure your documents are PDF or Microsoft Word files and second, close the document before you attempt to upload (attach) it.

**You are encouraged to print a copy of this announcement for your records**

Conditions of Employment: All job offers are contingent upon a successful medical screening by a healthcare professional, certifying the candidate's ability to perform the essential functions of the position. Applicant must consent to hold harmless CDOC and its agents and staff from any liability arising in whole or in part from the testing and the use of this information in connection with CDOC’s consideration of application for employment.

• Demonstrate body agility, strength of all four limbs and the ability to walk and climb stairs consistently;
• Willing and able to travel;
• Must be able to see and hear in order to observe, address and respond to potential breaches in safety and security;
• Use arms, palms of hands, shins, and feet to deliver blows;
• Communicate by talking, listening and/or signaling people to convey or exchange information, assignments;
• Work with people of the opposite sex, diverse racial ethnic groups, mentally ill and emotionally disturbed offenders;
• Willing and able to work various shifts, days, afternoons, graveyards (nights) which includes a rotating shift schedule;
• Work in situations involving assaultive behavior, physical control of another person and/or restraint situations;
• Work in an environment with fluctuating noise and temperature (hot and cold) which may include working outdoors in inclement weather and/or concrete floor/wall work settings;
• Get down on one or both knees and up again with multiple repetitions;
• Applicants must be legally eligible to work in the United States to be appointed to this position. CDOC uses e-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. CDOC does not sponsor non-residents of the United States.
• Deal with individuals with a range of moods and behaviors, utilizing tactfulness and a congenial, personable manner;
• Stabilize another person to accomplish a controlled take down;
• Withstand impact (slow speed or with a safety bag) on own body from strikes/blows;
• Lift arms above head and kick as high as own waist;
• Possess a valid driver’s license;
• Employees may be required to submit to regular serial testing and reporting for COVID-19.
• Must be 21 years of age;
• TB (tuberculosis) screening is required of all new employees upon hire;
• Seize, hold, control or subdue violent or assaultive persons and defend oneself or others to prevent injury;
• Will be exposed to Oleoresin Capsicum during Basic Training and will be exposed while on assignment;
• Successfully pass all modules of the Colorado Department of Corrections Basic Training, to include English reading comprehension, relevant competency assessments and written/practical exams in Defensive Tactics;
• Possess a high school diploma or GED;
• Have NO felony convictions, to include any actions defined in 5 U.S.C. 301; U.S.C. 509, 510; 42 U.S.C. 15601-15609. The CDOC shall not hire nor promote anyone who may have contact with an offender who has engaged in sexual abuse which includes acts, activity, and sexual behavior, in a prison or other institution as defined in 42 U.S.C. 1997; or has been convicted of engaging or attempting to engage in sexual activity in the community facilitated by force, overt or implied threats of force or coercion, or if the victim did not consent or was unable to consent or refuse, or has been civilly or administratively adjudicated to have engaged in the activity described in the above paragraph. The agency shall consider any incidents of sexual harassment in determining whether to hire anyone who may have contact with offenders or residents.
• Possess the physical ability to successfully complete Defensive Tactics;
• Rotate body 90 degrees with feet planted for striking with foot or using a defensive tactic;
• Swing a baton in a striking technique;