Administrative Assistant Iii Jobs

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ADMINISTRATIVE ASSISTANT III
Salary
$48,396.00 - $58,080.00 Annually
Location
Denver, CO
Job Type
Full Time
Job Number
IIB 06250 07/06/2023
Department
Colorado Department of Human Services
Division
OBH (Office of Behavioral Health)
Opening Date
07/10/2023
Closing Date
7/19/2023 11:59 PM Mountain
Primary Physical Work Address
3824 W. Princeton Circle, Denver CO 80236
FLSA Status
Non-Exempt; position is eligible for overtime compensation.
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Description
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Benefits
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Questions
Department Information
This position is open to Colorado state residents only.
Please note: This recruitment may be used to fill multiple vacancies.
Most State of Colorado employees are eligible for a great benefit package! Please see the Supplemental Information section below for details!
(https://dhr.colorado.gov/state-employees/state-of-colorado-employee-benefits)
Located within the Colorado Department of Human Services (CDHS), the Office of Forensic and Civil Mental Health(OFCMH) oversees and purchases substance use and mental health prevention, treatment, and recovery services and provides inpatient care at the state mental health institutes. OFCMH is the State’s behavioral health authority and is responsible for policy development, service provision and coordination, program monitoring and evaluation, and administrative oversight for the public forensic and civil health systems.
The Department is committed to ensuring forensic and civil health clients receive the most appropriate services at the optimal place and time. Colorado is accomplishing this by transforming its forensic and civil health system to one that is focused on providing individualized, focused, community-based services and housing options that enable individuals to live, work, and participate fully in community life. This program will help eliminate unnecessary segregation of persons with disabilities and ensure they receive services in the most integrated setting appropriate to their needs. The work unit is responsible for the direction of the Outpatient Restoration Program for the State of Colorado. This unit responds to referrals for individuals’ court ordered for restoration of competency treatment for both adults and juveniles, as mandated by statute to be completed by CDHS. Outpatient Restoration works closely with the Court Services Department, Legal Medical Records and the criminal and juvenile courts statewide.

• The Outpatient Restoration Program was originated in March 2018 as a statewide resource to provide an alternative to inpatient competency restoration creating an option for courts to resolve competency needs in the least restrictive setting. This community-based program utilizes contracted providers to deliver competency restoration education as outlined in Colorado state as well as to facilitate services that will address barriers to competency. Since its inception, Colorado’s Outpatient Restoration Program has grown to be the largest statewide program in the country serving over 1000 adults and juveniles a year.

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Description of Job
About The Position
This position provides direct support to Program Coordinators including provider reporting, correspondence, file creation, and processing court reports. This position makes it possible for our Program Coordinator staff to manage the providers that they are tasked with providing oversight and technical assistance.
This position ensures that communication between the Program and multiple external stakeholders is timely and efficient.
Process Juvenile Reporting
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track and send juvenile reports to courts based on the request of the court via court order
Processing Competency Court Orders

• Receive court orders and create a packet of specific information to be sent to the assigned provider.

The packet has only three items required, however, the SOP for making these packets is 11 pages long due to the many variables every document may have with regard to where the most recent documentation lives and determining the best way to procure them.

• Manages an extensive list of resources that they may use in order to ensure the packet is current, correct, and confidential.

Process Court Reports

• Advises the restoration provider as to the outcome and if the case should be kept open
• Determining the outcome is a result of the interpretation of court minutes and/or communication directly with the judicial assistant
• Pull reports on all clients who have had a recent court date, determine the outcome, and advise their provider

Process Monthly Reporting

• Receiving and uploading monthly reports that the Program receives from its contracted providers in order for information to be available to forensic evaluators and courts.
• Audits the reports received to ensure all active clients are accounted for so that the provider’s invoices can be reconciled and paid

Other Duties As Assigned

• Other Duties As assigned

Minimum Qualifications, Substitutions, Conditions Of Employment & Appeal Rights
Education/ Licensure/ Certification / Experience:
Three years of experience in an occupational field related to the work assigned to the position.
Substitution
Appropriate education will substitute for the required experience on a year-for-year basis.
Conditions Of Employment

• Standard Background. CDHS employees (all Direct contact with vulnerable persons):

CBI name check and fingerprint check, ICON Colorado court database, Medicare fraud database, Reference Checks, Trails check, CAPS

• Former State employees who were disciplinarily terminated or resigned in lieu of termination must disclose the information on the application and provide an explanation why the prior termination or resignation should not disqualify the applicant from the current position. Absent extraordinary circumstances, prior disciplinary termination or resignation in lieu of termination will disqualify the applicant from future State employment with CDHS.

Appeal Rights
If you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director.
An appeal or review must be submitted on the official appeal form, signed by you or your representative. This form must be delivered to the State Personnel Board by email ([email protected]), postmarked in US Mail or hand delivered (1525 Sherman Street, 4th Floor, Denver CO 80203), or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the department’s action.
For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board; go to spb.colorado.gov; contact the State Personnel Board for assistance at (303) 866-3300; or refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov under Rules.
Supplemental Information
How to Apply
(https://cdhs.colorado.gov/information-for-job-applicants#how-to-apply)
The Assessment Process
For additional recruiting questions, please contact [email protected]
About Us
If your goal is to build a career that makes a difference, consider joining the dedicated people of the
Colorado Department of Human Services
(https://www.colorado.gov/cdhs)
(CDHS). Our professionals strive to design and deliver high quality human and health services that improve the safety, independence, and well-being of the people of Colorado. In addition to a great location and rewarding and meaningful work, we offer:

• Strong, secure, yet flexible retirement benefits including a

PERA Defined Benefit Plan or PERA Defined Contribution Plan www.copera.org plus 401(k) and 457 plans

• Medical and dental health plans
• Employer supplemented

Health Savings Account

• Employee Wellness program MotivateMe
• Remote work arrangements for eligible positions
• BenefitHub state employee discount program
• Paid life insurance
• Excellent work-life programs, such as flexible schedules, training and more
• Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, go to https://www.colorado.gov/pacific/dhr/student-loan-forgiveness-programs
• 11 paid holidays per year plus vacation and sick leave
• Short- and long-term disability coverage

Our Values
We believe in a people-first approach: To serve the people of Colorado, we develop a culture and work environment that creates an energized, inspired, and healthy team capable of giving their best to Coloradans.
Balance creates quality of life: We want our team to be resilient through a supportive workplace that values flexibility, health and wellness, and employee engagement.
We hold ourselves accountable: We take responsibility through our actions, programs, and results for the state of health and human services in Colorado.
Transparency matters: We are open and honest with employees, our partners, the Coloradans we serve, and the public.
We are ethical: We abide by what is best for those we serve by doing what is right, not what is easy.
Collaboration helps us rise together: We work together with all partners, employees, and clients to achieve the best outcomes for Coloradans.
We are committed to increasing the diversity of our staff and providing culturally responsive programs and services. Therefore, we encourage responses from people of diverse backgrounds and abilities.
ADAA Accommodations
CDHS is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, Nancy Schmelzer, at [email protected] or call 1-800-929-0791.
~THE STATE OF COLORADO IS AN EQUAL OPPORTUNITY EMPLOYER~
Toll Free Applicant Technical Support
(https://cdhs.colorado.gov/information-for-job-applicants#technical-support)
The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program.
Please Click The Following Link For Detailed Information
www.colorado.gov/pacific/dhr/benefits
Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.
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If you are a current or previous state employee, please provide the following information for each state job worked: department, job title, dates worked. This will allow us to determine transfer, demotion, promotional, or reinstatement status. (This information will be verified.)
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If you area a former State of Colorado employee, please provide your EID (employee identification number will start with 99....), if not applicable type N/A.
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Former State employees who were disciplinary terminated or resigned in lieu of termination must disclose the information on the application. If you are a former state employee who was disciplinary terminated or resigned in lieu of termination please provide an explanation as to why the prior termination or resignation should NOT disqualify your application from the current position.
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The bottom of this job announcement provides links to additional information on how to apply, the assessment process, toll free applicant technical support, and about how the State of Colorado is an equal opportunity employer. Please acknowledge below that you have read the information provided in these links.

• I am unable to access the links with this information on the job posting. (If you select this option, please contact the recruiter, whose information is listed on this announcement, so that they can send this information directly to you.)
• This information is available to me and I have read this information

Required Question
Agency
State of Colorado
Department
Colorado Department of Human Services
Address
1575 Sherman St.
Denver, Colorado, 80203
Phone
303-866-7100
Website https://cdhs.colorado.gov
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