Admin Services Coordinator- Radiology

The University of Iowa Hospitals and Clinics Department of Radiology is seeking an Administrative Services Coordinator to provide executive level administrative support for faculty, performing complex administrative and scheduling assistance in a team setting, requiring recurring contact with deans, directors, department heads, upper-level executives, and public and private officials. This position requires a high level of independent thinking and judgement and is responsible for effective department wide communication and assisting in department initiatives.

Duties Include

• Compile and distribute meeting agendas and minutes
• Assist in Departmental invoicing and reconciliation
• Maintain and manage division call schedules
• Reconcile monthly P-card statements in compliance with Accounts Payable office guidelines.
• Make decisions and exercise a high level of autonomy while performing administrative/operational support and management
• Provide faculty administrative support for assigned Radiology Divisions.
• Assist HR for initial administrative onboarding of new faculty members
• Compose non-routine correspondence requiring independent judgment in the application of policies and procedures in both the assigned and related work areas and working within established guidelines
• Other duties as assigned
• Maintain and manage division reading room schedules using the Qgenda system
• Route and distribute miscellaneous documentation to various University departments, Colleges and University Offices
• Make travel arrangements for faculty and staff in department, including hotel reservations, conference registrations, airfare, coordinating, planning, and interpreting policies and motor pool requisitions
• Provide Administrative support and manage complex schedules for The Vice Chair of Faculty Affairs, requiring judgment in determining meeting needs, discretion related to calendar activities, prioritization of appointments and synthesizing multiple electronic calendar systems
• Work with data to design specialized reports, spreadsheets, and presentations in response to multiple requests; create, maintain and update records and information and databases related to various department activities
• Maintain effective working relationships with and serve as a primary contact for Radiology Faculty
• Initiate internal purchasing requests and supply orders
• Collect and compile information for reports and various communications, requiring informational searches and a knowledge of the operations of both the assigned and related work areas
• Schedule appointments and meetings; review calendar in advance to identify conflicts, rescheduling as necessary; Coordinate internal and external meetings; locate and schedule conference rooms; send out meeting planners and reminders
• Work in a team environment and cover for other faculty support team members

The information contained herein is not intended to be an exhaustive list of all responsibilities required of individuals performing this job.

University of Iowa Hospitals & Clinics—recognized as one of the best hospitals in the United States—is Iowa's only comprehensive academic medical center and a regional referral center. Each day more than 12,000 employees, students, and volunteers work together to provide safe, quality health care and excellent service for our patients. Simply stated, our mission is: Changing Medicine. Changing Lives. ®

Percent of Time: 100%

Eligible for remote work after fully trained

Benefits Highlights

• Fringe benefit package including paid vacation; sick leave; health, dental, life and disability insurance options; and generous employer contributions into retirement plans
• Regular salaried position located in Iowa City, Iowa
• For more information about Why Iowa?, click here

Education Required

Bachelor’s degree in Business Administration or related field, or an equivalent combination of education and experience.

Experience Requirements

• Superior written, verbal, and interpersonal communication skills.
• Demonstrated ability to interact positively with a diverse population.
• Demonstrated independent thinking skills to develop alternative solutions and solve problems.
• Ability to initiate and take independent action while working as part of a team.
• Proficient in Microsoft Office Suite (Word, Excel, Power Point, Outlook).
• Working knowledge of web-based tools; databases, internet searches.
• Demonstrated exceptional attention to detail, planning, and follow-up skills.
• 1-3 years’ experience in an administrative support role for hospital or academic faculty and leadership.
• Demonstrated experience in providing superior customer service in a healthcare or academic environment.

Desirable Qualifications

• Knowledge of University of Iowa Policies and Procedures.
• Working knowledge of Radiology.
• Working knowledge of UI Procurement Services.
• Specific customer service experience in an academic healthcare environment.

Application Process: In order to be considered, applicants must upload Resume and Cover Letter (under submission relevant materials) that clearly address how they meet the listed required and desired qualifications of this position.

Job openings are posted for a minimum of 14 calendar days.

Successful candidates will be required to self - disclose any conviction history and will be subject to a criminal background check.

For additional questions or concerns, please reach out to Ashley Fitzpatrick at [email protected]

Additional Information

• Appointment Type: Professional and Scientific
• Classification Title: Admin Services Coordinator
• Schedule: Full-time

Compensation

• Pay Level: 2B

Contact Information

• Contact Name: Ashley Fitzpatrick
• Contact Email: [email protected]
• Organization: Healthcare