Hr Coordinator Jobs

The University of Iowa Hospitals and Clinics Heart & Vascular Center is seeking an HR Coordinator to enhance the operations of the cardiovascular service line by providing HR guidance and support to the UI Heart and Vascular Center (HVC) unit leadership, faculty and staff, and across service line divisions/departments. HR support includes but is not limited to the coordination of talent acquisition and onboarding, access requests and modifications, carrying out recognition programs, transaction processing, record keeping/tracking, personnel file maintenance, timecard management/auditing, and policy/procedure interpretation.

Position Responsibilities

• Initiate, track, and manage various HR transactions affecting employee status, leaves of absence, career developments, special compensations, terminations/resignations, etc.
• Coordinate recruitment activities for faculty, P&S (non-bargaining), SEIU, and merit positions.
• Develop interview questions and work samples, as needed.
• Identify opportunities to improve systems and processes, achieve efficiencies and/or improve service delivery.
• Provide resources and information for effective delivery of special compensation awards; complete intake with supervisors for requests for flex pay, spot awards or other special compensation options.
• Prepare and submit requisitions in OTAC system, complete external advertising.
• Submit and review reference requests; complete salary queries and recommend salary offers; prepare offer letters; complete and track hiring justifications/documentation; extend offers; and liaise with candidates through negotiations.
• Identify opportunities to improve systems and processes, achieve efficiencies and/or improve service delivery.
• Obtain and follow up on all immigration documentation to ensure compliance by verifying their visa, passport, and review past immigration documentation in some cases.
• Perform special projects and tasks as assigned.
• Review and audit timecards for assigned divisions/units daily; ensure compliance with applicable law (i.e., FLSA), University policies, and SNAHP Manual; identify leave that may qualify as FMLA and work with HR Manager as well as UI Health Care Leave and Disability Administrative Office (LDA); review and address critical exceptions in ELMS; identify trends or patterns that may require further follow-up; answer questions from supervisors and staff; run comprehensive payroll reports and address follow-up items, as necessary.
• Evaluate requests and exercise discretion and judgment in providing confidential information to appropriate parties internally and externally.
• Ensure compliance with all applicable laws and policies including FLSA and University policies.
• Maintain effective working relationships with faculty, staff, students and the public.
• Assist supervisors with development of job descriptions; recommend job classification and staffing strategy (specified term, temporary, regular).
• Rate applicants and recommend candidates for interviews; complete phone screens, as needed; complete pre-interview report; participate in interviews.
• Communicate information, policies, and operational changes to assigned divisions/units; provide input on development of policies and procedures within the department; provide recommendations regarding changes to processes, practices and strategies.
• Provide information and direction to separating employees to ensure end of employment items are completed.
• Coordinate onboarding process with internal and external stakeholders; complete HR orientation with employee; ensure new hires have all necessary equipment and system accesses.
• Serve as liaison between faculty/staff and other University HR staff for matters regarding Benefits, Worker’s Comp, Long-term Disability, and ADA.

Education Required

• Bachelor's degree in Human Resources Management or Business Administration or related field, or an equivalent combination of education and experience

Experience Required

• Demonstrated ability to work autonomously, maintain confidentiality, prioritize tasks, and meet deadlines while possessing a strong attention to detail.
• 1 – 3 years human resources experience functioning in an HR capacity within the last 6 mos.
• Demonstrated ability to work within a multidisciplinary setting.
• Excellent written, verbal, and interpersonal communication skills.
• Demonstrated proficiency with Microsoft Office and computer software applications.
• Prior experience performing and/or supporting multiple HR functions including recruitment, performance management, employee relations, compensation and classification, and payroll.

Desired Qualifications

• Knowledge of University policies, procedures, practices, and systems.
• Prior work experience in a health care, hospital and/or academic medial setting.
• Working knowledge of state and federal HR-related regulations.
• Professional certification in Human Resources (PHR) and/or SHRM-CP

Position And Application Details

In order to be considered for an interview, applicants must upload the following documents and mark them as a “Relevant File” to the submission:

• Resume
• Cover Letter

Job openings are posted for a minimum of 14 calendar days and may be removed from posting and filled any time after the original posting period has ended.

Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check and credential/education verification. Up to 5 professional references will be requested at a later step in the recruitment process

For additional questions, please contact Cassandra Lacina, HR Manager ([email protected])

Additional Information

• Classification Title: HR Coordinator
• Appointment Type: Professional and Scientific
• Schedule: Full-time
• Work Modality Options: On Campus

Compensation

• Pay Level: 3B

Contact Information

• Organization: Healthcare
• Contact Email: [email protected]
• Contact Name: Cassandra Lacina