Admin Services Coordinator - Endocrinology And Metabolism

This Admin Services Coordinator will contribute to the success of a project, program, unit, department or college/division by providing administrative services through the coordination and support of operations and/or lead the organization by planning, directing, and evaluating operations.

KEY AREAS OF RESPONSIBILITY

Operational Support And Management

Support the daily operations of an office, project or program, including coordination of specialized events and activities, appropriateness of expenditures, contract or grant requirements, and changes in policies and procedures.

May require advanced knowledge and expertise in specific office, project, or program to provide administrative/ operational support and management.

Make decisions and exercise a high level of autonomy while typically performing administrative support/ management responsibilities for executives of an organization (e.g., Deans, Directors, DEOs, VPs), including managing schedules, correspondence, and travel arrangements.

Human Resources (HR)

Initiate HR transactions at the request of others.

May exercise knowledge of HR policies and procedures and provide basic guidance and advice.

May serve as Unit Human Resources Representative for unit or department.

May provide functional and/or administrative supervision for students/temporary staff.

Financial Responsibility

Initiate purchasing requests for supplies and equipment.

Monitor accounts/expenditures; reconcile statements.

Strategic Planning

May assist in the coordination/preparation of strategic plans in support of the Dean, Director, DEO or VP. Establish timelines, remind contributors, proof and edit.

Information Management

Primary contact for the project, program, unit, department, or college/division by providing information and responding to inquiries. Gather and provide information using available resources.

Communications Management

Prepare and administer correspondence.

Serve as liaison to faculty, staff, students, alumni and public concerning inquiries or complaints requiring interpretation of policies, procedures and programs.

May serve as primary contact for building maintenance and facilities management.

Qualifications

Education Required:

Bachelor’s degree or an equivalent combination of education and experience is required.

Required Qualifications

• Proficiency in computer software applications including Microsoft Word, Outlook, PowerPoint, and Excel
• Excellent customer service, public contact, demonstrated professionalism, and written/verbal communication skills
• 6 months of related administrative experience is required.

Desired Qualifications

• Knowledge of University policies, procedures, regulations, and guidelines as well as familiarity with UIHC
• Experience with cash handling, procurement, or travel coordination
• Experience with EPIC and Qgenda
• Application of the communication techniques and relationship building skills that develop the ability to work with a variety of individuals and groups in a constructive and collaborative manner is desirable.
• A working proficiency and success in organization and planning tasks, processing detailed information with a high level of accuracy and meeting deadlines.

Application Process: To be considered for an interview, applicants must upload the following documents and mark them as a “Relevant File” to the submission:

• Resume
• Cover Letter

Job openings are posted for a minimum of 14 calendar days and may be removed from posting and filled any time after the original posting period has ended.

Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check and credential/education verification. Up to 5 professional references will be requested at a later step in the recruitment process.

For additional questions, please contact [email protected]

Additional Information

• Classification Title: Admin Services Coordinator
• Schedule: Full-time
• Appointment Type: Professional and Scientific

Compensation

• Pay Level: 2B

Contact Information

• Contact Name: Michaela Davis
• Contact Email: [email protected]
• Organization: Healthcare