Admin Services Coordinator, Dental Research - College Of Dentistry

Administrative Services Coordinator - College of Dentistry - Dental Research
Provide executive level administrative support for the Associate Dean for Research and Iowa Institute for Oral Health Research (IIOHR) administrative offices. First point of contact for visitors and faculty/staff in Dental Research. Has direct contact with deans, directors, department heads, and upper-level executives. For a full job description, please send an e-mail to [email protected].
Responsibilities

• Assistant to the Associate Dean for Research, Iowa Institute for Oral Health Research - Maintains complex schedule and calendar; arranges meetings, conferences, and seminars; collects and prepares materials.
• Design specialized reports, spreadsheets, and presentations; maintain and update records and information; create and maintain databases related to various Dental Research activities.
• Assist with the coordination/collection and preparation of data for research/grant proposals; evaluate requests for proposals (RFP); review proposals and assure completeness; route proposals.
• Schedule/coordinate internal/external appointments/meetings.
• Assists in aspects of grant preparation and grant submission.
• First point of contact in Dental Research - welcome/respond/assist visitors, faculty, staff, and occasional patient inquiries, demonstrating a knowledge of the assigned and related work areas; obtain and provide information; forward inquiries appropriately.
• Manage and reconcile departmental P-card.
• Maintain effective working relationships with faculty, staff, and students.
• Provide backup coverage for other Dental Research administrative staff.
• Maintains and files documents and communication for the Associate Dean and the Iowa Institute for Oral Health Research, both hard copies and electronic files.
• Responsible for Dental Research event coordination, including but not limited to securing location and room block contracts; prepare and submit dietary requisitions; prepare and distribute mailings and agendas; take minutes at planning meetings; arrange travel for staff and faculty in accordance with pre-determined guidelines and standards; and event promotion and facilitation on day of event.
• Receive inquiries relative to all aspects of the Iowa Institute for Oral Health Research and the Associate Dean for Research office and exhibits confidentiality and discretion in obtaining and providing factual and confidential information.
• Edit/review/fact check/route/distribute internal communications.
• Compose non-routine correspondence requiring independent judgment in the application of policies and procedures in both the assigned and related work areas and working with confidential information.
• Facilitate monthly Collegiate Research meeting, including the preparation of agendas, minutes, and online connectivity using various platforms including Skype and Zoom.
• Coordinate prospective faculty visits: interview schedules, hotel, flight, transportation, travel reimbursement, etc.

Salary: $51, 719 to commensurate (Pay Grade: 2B)
Typical Schedule: Monday - Friday, 8:00am - 5:00pm,
Requires occasional over-time.
Work Location: On-Site
Required Qualifications
Bachelor's degree, or an equivalent combination of education and relevant experience. Demonstrated excellent written, oral, and interpersonal communication skills. Demonstrated experience with exceptional attention to detail and problem-solving skills. Demonstrated proficiency with calendaring, word processing, spreadsheet, and presentation software such as Microsoft or Google. Experience working with confidential information.
Desired Qualifications
Knowledge of University of Iowa policies, procedures, and regulations. Grant related experience such as, knowledge or experience using Cayuse and/or UIRIS routing forms. Experience arranging travel. Experience reconciling accounts. Experience setting up online meetings preferably via Zoom. Event planning/coordination experience.
Position And Application Details
In order to be considered for an interview, applicants must upload a Cover Letter and Resume (and mark as "Relevant File") to their submission. 3 Names of Professional Reference may be required at a later date.
Job opening are posted for a minimum of 14 calendar days. This job may be removed from posting and filled any time after the minimum posting period has ended. For questions or additional information, please contact [email protected].
This position is performed fully on campus.
Success candidates will be required to self-disclose any conviction history and will be subject to a criminal background check and credential/education verification.
Additional Information

• Schedule: Full-time
• Work Modality Options: On Campus
• Classification Title: Admin Services Coordinator
• Appointment Type: Professional and Scientific

Compensation

• Pay Level: 2B

Contact Information

• Organization: College of Dentistry
• Contact Name: [email protected]
• Contact Email: [email protected]

The University of Iowa is an equal opportunity/affirmative action employer. All qualified applicants are encouraged to apply and will receive consideration for employment free from discrimination on the basis of race, creed, color, religion, national origin, age, sex, pregnancy (including childbirth and related conditions), disability, genetic information, status as a U.S. veteran, service in the U.S. military, sexual orientation, gender identity, or associational preferences.