Accounts Receivable/Accounts Payable Specialist

PGAL is an international design firm specializing in architecture, interior architecture, engineering, and planning for a diverse group of public and private sector clients. Our culture is energetic, collaborative, and open and offers the opportunity to work on a wide range of project types. is an ideal place to build a career and develop skills in design, project delivery, entrepreneurship, leadership, and life.

We are seeking to hire a full-cycle Accounts Receivable/Payable Specialist with 5+ years’ A/E/C industry experience to assist with project accounting-related tasks, client invoicing and accounts payable, and to provide support to our billing and A/P teams. Ideal candidate is a team player who can balance multiple tasks while working in a fast-paced, dynamic environment.

Responsibilities

Including, but not limited to,

• Coordinate with billing staff in the monthly planning and consultant related matters
• Ensuring timely payments of vendor invoices and expense vouchers, as well as vendor and employee inquiries
• Project accounting
• Full cycle AP (processing, coding and auditing) of consultant invoices in compliance with company policies, procedures and deadlines
• Assist with audit tasks as needed
• Project analysis
• Maintain Accounts Payable Aging Report and reconciling Vendor accounts
• Assist with the processing of Trade payables and expense reports
• Contract and project auditing (contract review, project set-up, invoicing schematics, reporting/insurance requirements, issue and collection of insurance certificates and implementation of client-specific requirements) - Issue/collect/maintain Certificate of Insurance (COI) in compliance with project contractual and procedural requirements
• Maintain vendor integrity, 1099 information and filing

Qualifications

• Proficient in Bluebeam or Adobe Acrobat
• Must have prior experience in an A/E/C firm
• Must have excellent customer service communicating with internal and external customers
• 5+ years of prior experience processing high volumes of payables and billings
• Ability to work in a fast-paced environment
• High school diploma
• Must be authorized to work in the United States for any employer without sponsorship
• Proficient in Microsoft Office Suite (Outlook, Excel and Word)
• Intermediate/Advanced skills in Deltek Vision/Vantagepoint
• Team player with ability to balance multiple tasks

PGAL offers a comprehensive benefits package including medical, dental, vision, disability, life, flexible spending accounts, 401(k) and profit sharing. We also offer paid leave inclusive of holidays, and PTO.

PGAL is an Equal Employment Opportunity Employer: Females, Minorities, Veterans, and Disabled

PGAL is a VEVRAA Federal Contractor.