Accounts Receivable And Billing Specialist

DUTIES

The Account Receivable and Billing Specialist reports to the Senior Revenue Analyst. This position is responsible for assisting the Revenue team with the accurate and timely processing of third-party Invoicing as well as creating other ad hoc invoicing as required. This position is also responsible for processing BPHC's cash receipts which includes applying payments to open invoices, remotely depositing incoming checks, and performing monthly reconciliation. Responsibilities include but are not limited to the following:

• Review monthly reconciliation for income accounts and reconcile accounts using the Lockbox, bank statements, Carelogic and issue Customer Refunds.
• Compile reports for spending/payments and forecasts for all areas within the Boston Public Health Commission.
• Develop, implement, and manage assigned projects and/or initiatives related to the Revenue Department to ensure accuracy and thoroughness, as well as compliance with GAAP and BPHC policies.
• Other duties and responsibilities as assigned by the Senior Revenue Analyst, Revenue Director, or Chief Financial Officer
• Create AR in GP when invoice is sent to vendors (prior to checks being received).
• Review the Unclaimed checks quarterly and requests the reimbursements, keep a log to follow up with the State.
• Research incoming payments as received. Resolve any unapplied cash items as soon as possible.
• Follow-up with vendors on outstanding payments (vendors which invoices were sent).
• Produce necessary documentation, reports and information requested for both internal and external audits, as well as for the AR accrual at the end of the fiscal year.
• Reconcile EMS/Change Healthcare Bank statements and create a monthly unapplied bank log to provide accounting.
• Assist with developing policies and procedures for monitoring and reporting on payment processing for third-party payments and other miscellaneous open accounts receivable items.
• Ensure that entries relating to EFT/Income and check payments are posted properly in the GL.
• Produce daily transaction information balances with AR upload information for GL posting and in conjunction with the Accounts Receivable and Billing Associate and Revenue Specialist.
• Post "835 Files" and manual post remits from payers and ensure entries are recorded accurately.
• Communicate with Finance colleagues and Bureau personnel to research and resolve variances.
• Reconcile Credit Card payments received for Bureaus (CIB, EMS CPR, EMS Details).
• Review cash receipt reconciliation with the Senior Revenue Analyst each month. Research, document and resolve variances. For pending variances, devise an action plan to resolve them as soon as possible.