Fiscal Specialist Ii - Accounts Receivable

ACCOUNTS RECEIVABLE MANAGER

Thank you for considering Housing & Food Services at the University of Washington, Seattle.

At the University of Washington, diversity is integral to excellence. We value and honor diverse experiences and perspectives, strive to create welcoming and respectful learning environments, and promote access, opportunity and justice for all.

HFS provides on-campus housing to over 10,000 student residents and operates over 40 dining and café locations that serve the entire campus community. In order to successfully accomplish this, we employ over 1,200 students, classified and professional staff members who work throughout HFS, providing residential and dining services to the campus. As reflected in our mission statement—working together to enhance student life—teamwork and service to our students and customers are at the heart of our business.

To learn about our commitment to diversity, equity, and inclusion at UW Housing & Food Services, you are encouraged to review our Diversity, Equity, and Inclusion Statement Training.

POSITION PURPOSE
Serve as the subject-matter-expert in the administration of the HFS accounts receivable program. Represent HFS as the campus liaison for AR information for the UW’s Workday system.

RESPONSIBILITIES
Coordinate and oversee all aspects of AR processes including:

Accounts Receivable Administration

• Serve as the subject matter expert (SME) on AR operations, including laws and rules associated to ensure compliance in the processing and accounting for accounts receivables from a variety of funding sources.
• Oversee past due accounts and coordinate collections.
• Develop policies, procedures and data verification routines to ensure the integrity of information that is shared between the HFS MS Dynamics GP accounting system and UW Workday Finance accounting system.
• Serve as SME for inquiries from internal and external auditors, including presentations of recommendations to ensure compliance.
• Prepare the revenue recognition monthly entries.
• Administer the integration of HFS revenue streams into University and HFS financial accounting systems. Establish internal procedures to ensure that all work perform meets GAAP requirements and that staff are fully trained and competent.
• Administer the reporting necessary for internal and external stakeholders, i.e., UW Finance, Student Financial Services, internal and external auditors.)

Financial Accounting

• Review and approve the calculation of all dining plan forfeitures.
• Establish controls to ensure accuracy of revenue integrations.
• Audit Conference billings and adjustments.
• Ensure funds are allocated to the appropriate legal entity.
• Manage and direct conference reporting and billing.
• Manage and direct the maintenance and reconciliation of accounting records, the general ledger, subsidiary ledgers and related systems and procedures. Review the monthly reconciliation of related balance sheet accounts.
• Calculate/prorate dining related forfeitures.

Leadership and Supervision

• Participate and/or conduct special projects.
• Interview, hire, onboard, train and assess staff performance.
• Ensure that staff are trained and assessed on adherence to GAAP and aligned state and UW policies and procedures.
• Initiate and direct program improvements.

POSITION COMPLEXITIES
Annual revenues for Housing & Food Services exceed $165 million annually. HFS has two distinct legal accounting systems that require timely and accurate postings. HFS houses over 9,000 students and operates over 30 unique dining venues across campus. Departmental revenues stem from a wide breadth of operational activities including housing, conferences, food service sales, and catering through a variety of points of sale, invoices, and other billing activities. HFS uses both Workday Finance and MS Dynamics GP.

IMPACT TO THE UNIVERSITY
Financial oversight and timely processing of revenues is critical for HFS, as self-sustaining auxiliary at the UW. This position interacts with customers and plays a significant customer service role. Improper management could affect the unit’s ability to collect, process, and recognize revenues.

WORKING CONDITIONS
This is largely a desk-based role, working with a computer. Hybrid schedules are allowed according to departmental policy. Management of office coverage for work team is required to meet customer service obligations. Office time is required to fulfill some activities such as receipt of physical checks. On occasion, may be required to attend in-person events beyond typical hybrid schedule such as trainings and meetings.

SUPERVISION REPSONSIBILITIES
This position supervises 2.0 FTE staff at the Fiscal Specialist (1 and/or 2) level.

REPORTS TO
Assistant Director, Accounting (Payroll, AR, AP).

QUALIFICATIONS
Bachelor’s degree in business accounting, or equivalent and five plus years of experience that demonstrates:

• Effective teamwork both as a leader and member
• Solid understanding of GAAP
• Excellent administrative, financial, organizational, and problem-solving skills
• Ability to implement and sustain proper accounting controls
• Successful collaboration among diverse stakeholders
• Commitment to continuous improvement of business operations
• Combination of forward-thinking to develop innovative business solutions while ensuring the integrity of the day-to-day financial operations
• Successful supervision of staff and change management
• Excellent Excel skills including Pivots, macros, and advanced formula functions (INDEX, MATCH, VLOOKUP, SUMIF, IF, AND, etc.)
• Ability to work effectively in a fast-paced, development-oriented environment
• Strong presentation skills for small groups as well as large, open, public meetings.
• Leadership experience reflecting a high level of integrity and trust
• Clear and concise written communication

Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.

DESIRED QUALIFICATIONS

• Workday experience
• CPA

CONDITIONS OF EMPLOYMENT

• A satisfactory outcome from the employment verification and reference check processes.

Job Type: Full-time

Pay: $7,328.00 per month

Benefits:

• Paid time off
• Tuition reimbursement
• Health insurance
• Dental insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Work Location: In person