Accounts Payable Coordinator - Temp

About Kate Farms

Kate Farms is a company with heart. Our company was founded on the belief that good nutrition leads to good health, and good health opens the door to endless possibilities. That’s why our mission is to make nutrition the cornerstone of healthcare, so people can live their best lives. We are a medical food company that makes complete nutrition formulas for people who have a medical need for liquid nutrition.

Kate Farms works to be the place where a diverse mix of talented individuals want to come, to stay and do their best work. Ensuring a diverse and inclusive workplace where we learn from each other is core to Kate Farms’ values. We are an equal opportunity employer and fully focused on equality; we believe deeply in diversity of race, gender, sexual orientation, religion, ethnicity, national origin and all the other fascinating characteristics that make us different. We invite you to come do the best work of your life with us at Kate Farms.

Position Overview

Kate Farms has a need for a temporary Accounts Payable Coordinator. This position is intended to be 3 – 4 months in duration. The ideal candidate will have a natural passion for math, and a strong understanding of the intricacies of assets, liabilities, profit and loss, and other financial transactions within an organization. They will play an enormously important supportive role in terms of accurate and timely vendor accounting cycles through all accounts payable processes and procedures, including employee reimbursements, and non-inventory Purchase Order issuance.

Essential Job And Responsibilities

• Manage inventory item receipts to payment including purchase price variances working with Operations Department on all Purchase Order discrepancies.
• Ad hoc projects as requested including but not limited to maintaining department internal control policies and procedures, account analysis, and/or recommend process improvement.
• Manage and reconcile Purchase Order Receipts accruals balance sheet account monthly.
• Process all vendor invoices on a timely basis including accurate and appropriate general ledger account coding and data entry.
• Cut and prepare manual A/P checks as required by the Controller.
• Maintain and organize accurate and up-to-date vendor Accounts Payable records both electronic as well as source documents.
• Record all credit card expenses and related banking transactions into Business Central on a weekly basis.
• Assure that critical check due date deadlines are met to avoid penalties.
• Ensure compliance to IRS and Company's operating expense spending policies.
• Obtain appropriate management approvals for all vendor invoicing and payments.
• Manage/audit employee reimbursement system (Concur) transactions and processes, including review all receipts, match dates amount and intended business purpose.
• Maintain accurate vendor W-9 binder and process year end 1099 forms.

Minimum Job Requirements

• Ability to perform at high levels in a fast-paced ever-changing work environment.
• Associate’s degree, certificate in Accounting/ Business Administration or equivalent experience
• Experience with computerized ledger systems, preferably Microsoft Business Central.
• Ability to anticipate work needs and follow through with minimum direction.
• Advanced knowledge of Excel.
• 5+ years’ experience in general accounting.
• Strong problem solving and analytical skills.
• Ability to function well in a team-oriented environment.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by the employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Effectively handle lifting of various objects weighing up to 22 pounds.
• Ability to sit at a computer for extended periods of time.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• This position will work in a home/office environment with regular trips to corporate office.

It is Kate Farms policy that any position that requires regular interaction with health care professionals, requires that, if hired, you be vaccinated against Covid-19 unless you need a reasonable accommodation due to sincerely held religious beliefs, medical needs, or other reason protected by applicable federal, state, and local law.

In compliance with Colorado’s Equal Pay for Equal Work Act (EPEWA), New York City’s Human Rights Law (NYCHRL), and California’s Pay Transparency bill (SB 1162) we are disclosing the compensation, or a range thereof, for roles that will be, or could be performed in Colorado, New York City, or California. If the position applied to is not located in Colorado, NYC, or California, the following information may not apply. The hourly rate for this position ranges between $22.50 - $30. 33.. The base salary range above represents the low and high end of the Kate Farms salary range for this position. This range will vary and may be above or below the range based on various factors including but not limited to location, experience, internal pay alignment, and performance. The range listed is just one component of Kate Farms’ total compensation package for employees. Other rewards may include annual bonuses and short- and long- term incentives.

Kate Farms cares well for its employees and it shows through the provision of standout benefits such as Medical, Dental, Vision, Life Insurance, FSA, 401k Retirement Plan, Paid Time Off, Remote Work options, and many more outstanding company perks.

NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the organization as directed by the management of the company.