2023-2024 Full-Time Human Resources & Administrative Specialist

The École is an independent, French-American bilingual school serving an international community of Maternelle-to-Middle School students in New York City’s Flatiron District. The school offers an academic, bilingual program and has a student body of more than 300 students from Pre-Nursery through 8th Grade (ages 2-14).

We are currently recruiting a Human Resources (HR) & Administrative Specialist to oversee and manage all Human Resources functions at our school.

POSITION SUMMARY

The HR & Administrative Specialist's responsibilities will include developing and implementing company HR policies, maintaining updated employee records, administering compensation and benefits packages, and implementing training and development plans. the HR & Administration Specialist will also be responsible for some administrative duties and work closely with the accounting & payroll manager, acting as the entry point for ADP, our health insurance broker, and our external legal team as needed. The HR & Administration Specialist is expected to foster a positive and healthy workplace by ensuring HR procedures run smoothly at all times.

ESSENTIAL DUTIES & RESPONSIBILITIES

HR Policies

• Maintain and ensure compliance with all applicable employment laws and regulations, including equal employment opportunity (EEO).
• Suggest new procedures and policies to continually improve the efficiency of the HR services and to improve the employee experience.
• Participate in the day-to-day administration, communication, and implementation of HR policies and programs.
• Plan, develop, and conduct training and professional development programs, in conjunction with the head of school.
• Develop and implement HR policies throughout the organization.

Hiring and Onboarding

• Evaluate, develop, and conduct new employee orientation and onboarding.
• Coordinate the recruitment process.
• Participate in the screening process for new hires, as needed.
• Update employee records with new hire information and/or changes in employment status.
• Assist with immigration and visa process support when needed.
• Process background checks for new employees.
• Prepare and review compensation and benefits packages and keep track of them.

Benefits

• Act as the contact person for our health insurance broker, understanding the benefits and policies of the different plans, and be fully informed of any changes to be implemented.
• Inform employees about additional benefits they are eligible for (e.g. extra vacation days).
• Administer health insurance plans and retirement plans, including French teachers' plans.
• Liaise with the accounting & payroll manager to estimate future costs and advise the head of school on choices to make.

Administrative Duties

• Consolidate and update the Employee Handbook as needed
• Maintain organizational charts and detailed job descriptions along with salary records.
• Answer routine HR inquiries from employees in a timely manner and facilitate general employee issues with the help of our partners: health insurance providers, ADP, legal consultants, etc.
• Collect and track days off, sick days, and hourly employees' timesheets and share them with the accounting & payroll manager.

QUALIFICATIONS, EXPERIENCE & SKILLS

Required Qualifications and Experience

• BSc/MSc in Human Resources or a relevant field.
• At least a 3-year proven work experience as an HR specialist or HR generalist.

Required Skills

• Ability to maintain strict confidentiality where appropriate.
• Great problem-solving abilities.
• Excellent communication skills: verbal and written.
• Excellent understanding of full-cycle recruiting.
• Excellent attention to detail.
• Excellent Microsoft skills (Excel, Word essential) and ease with Google Workspace.
• Strong interpersonal skills with a clear focus on customer service: internal and external (employees and partners).
• Excellent time management, prioritization, and organizational skills.
• Solid knowledge of labor legislation.

Desirable Skills

• Previous experience of working within a school and a good understanding of the independent school sector
• Hands-on experience with Human Resources Information Systems (HRIS) and knowledge of Applicant Tracking Systems is a plus
• Former Experience with Payroll processing is a plus
• French language knowledge is a plus

START DATE

The position starts on August 21, 2023.

ANNUAL SALARY RANGE

• $60,000 - $80,000 depending on qualifications and experience.

HOURS OF WORK & VACATIONS

• 5 sick days + 2 personal days
• 40 hours per week, Monday to Friday
• Public holidays as listed on the school calendar
• 15 vacation days + 3 weeks during school breaks (2 weeks of Winter break + 2nd week of April break)

BENEFITS

• 401k
• Possibility to work from home on specific days of the week / school breaks
• Health insurance

TO APPLY

Please send a CV/resume and a detailed cover letter to our head of school at [email protected]