Human Resources Office Assistant, Part-Time, Job Share

About The College of Saint Rose: The College of Saint Rose is a dynamic institution of higher education, enrolling nearly 4,000 students. Located in the City of Albany, the heart of New York State's Capital Region, the College is an independent, coeducational institution, with dedicated faculty, administrators, and staff, all focused on transforming the lives of our students. Through a strong liberal education curriculum, and professional programs, Saint Rose serves four-year, transfer and graduate students in undergraduate, graduate degree and advanced certificate programs in four academic schools: Arts and Humanities; Business; Education; and Mathematics and Sciences. Founded in 1920 by the Sisters of Saint Joseph of Carondelet, the College is proud of its mission of service to the urban community. As an institution that values inclusion, we seek to attract and employ individuals who reflect the cultural diversity found within our student body, and across the nation and globe. In 2020, the College proudly celebrated its Centennial. Our students, alumni and employees treasure the century of impact Saint Rose has made on the world. Consider becoming an employee who believes in the promise the next 100 years holds for this special institution. : This position is part of a job share arrangement of two 24-hour positions. The Office Assistant serves as the department's primary point of contact by fielding questions from current employees, job applicants, and students. This position provides administrative and clerical support for the department including electronic records management, on boarding, off boarding, and routine department correspondence regarding benefits and employment. This is a job-share position working mainly afternoons. II. RESPONSIBILITIES:

• Perform routine office administrative functions such as reception, mail retrieval and ordering office supplies.
• Ability to collaborate with the job share partner to efficiently assist the department.
• With the job-share partner, interview, select and supervise the department's work study students.
• Ability to professionally handle confidential information.
• Demonstrated ability to complete multi-step processes with accuracy and attention to detail.
• Process invoices associated with recruiting and pre-employment testing expenses as well as other departmental invoices.
• Respond to employment verification requests in a timely manner.
• Assist with department events such as Open Enrollment and annual benefits fair.
• Cover letter, with reference to your interest working in a part time position Already have an Employment Account? Login here.
• Maintain all individual employee files and I-9 records. Assist with destruction of old files in compliance with College's file destruction policy.
• Excellent communication skills, including the ability to professionally interact with constituents in person, by phone, and electronically.
• Supervises Work Study students The College of Saint Rose values diversity and abides by federal, state and local law in admissions, employment and all services and programs provided. It does not unlawfully discriminate on the basis of race, color, sex, religion/creed, disability, age, national/ethnic origin, gender identity or expression, sexual orientation, familial status, marital status, military status, domestic violence victim status, or any other condition established by law. The College of Saint Rose is committed to providing a safe, supportive, and secure environment for the entire college community and upon request will provide its annual security report. This report includes statistics for the previous three years concerning reported crimes that occurred on campus, in certain off campus buildings or property owned or controlled by the College, and on public property within, or immediately adjacent to and accessible from the campus. This report also includes institutional policies concerning campus security, such as policies concerning sexual assault and other matters. You can obtain a copy of this report by contacting the Office of Safety and Security at 518-454-5187 or on line at www.strose.edu/securityreport When appropriate, based on the facts and circumstances of each particular situation, the College may agree to sponsor a foreign national for the most appropriate non-immigrant visa and/or permanent visa for such foreign national based upon the needs of the College. The College's visa sponsorship policy covers certain full-time faculty tenure track positions with respect to current and prospective employees who may require sponsorship for a visa or a nonimmigrant status. This visa sponsorship policy does not apply to non-tenure track faculty positions, part-time faculty positions, visiting faculty positions, or temporary faculty positions. Nor does this visa sponsorship policy apply to administrative, support, technical or other positions. Exceptions to the prior prohibitions may be made in circumstances where the College, in its discretion and on a case-by-case basis, decides to provide visa sponsorship for certain staff positions. The College retains the right to make decisions about visa sponsorship that support the College's business and academic needs, including providing visa sponsorship for only certain academic titles. Visa sponsorships are based solely on the needs of the College and at the sole discretion of the College. Application Instructions: Click APPLY NOW to create an Employment Account. Upload required documents:
• Complete "off boarding" tasks: track all related steps, remove names from directories, correspond with supervisor email access and collects college property from terminating employees.
• With the job-share partner, coordinate the annual employee service award recognition program. Recommend timeline, create and distribute invitations, track attendance, prepare certificates, and work closely with various departments to prepare menu, gift catalog, venue, and technology needs for the event.
• Minimum of one year of office administrative support/office clerical experience, preferably in a high volume service-oriented environment.
• Review new employment paperwork from new employees and student workers, ensuring that tax and I-9 forms are valid. Assist with forms and answer questions regarding forms. Enter the information into the e-Verify system.
• Intermediate level computer skills using a windows based operating system, specifically Microsoft Word, Excel, and Outlook
• High School diploma. Coursework toward Associate/Bachelor's degree is preferred.
• Review and process Tuition Remission forms for eligible employees.
• Prior experience working in a human resources office is desirable. Additional Information: This is a part-time position with a work schedule of 24 hours per week. Work Schedule: Monday-Thursday: 11am - 4pm or 12pm-5pm Friday: 12pm - 4pm In addition to base pay, compensation includes pro-rated participation in college health and dental benefits, paid time off, tuition remission at 50% for employees, retirement plan and the use of our fitness center.
• Other duties as assigned. Requirements:
• Complete "on board" tasks for all new hires, such as arranging for them to have an e-mail address, ID card and appropriate building access.
• Meet with new hires on their first day to review basic information such as email accounts, parking permits, pay schedule etc.
• Maintain electronic databases and paper records of employment changes (additions, department transfers, and terminations) update College's phone directory, web directory, staffing summary report, and organization charts. Post updated records on the HR SharePoint page.
• Serve as back up to the Human Resources Coordinator in deployment of required employee trainings through the learning management system.
• Organizational skills and ability to prioritize in a fast-paced work environment with frequent distractions.
• Resume