Remote Senior Executive Assistant Jobs in Union, Arkansas

Knowledge, Skills And Abilities Required

Enhances executive's effectiveness by providing information management support

Updates job knowledge by participating in educational opportunities and researching relevant publications

Advanced knowledge of executive assistant duties and working with high level positions within an organization (CEO, CFO, Presidents, Directors of Departments)

Strong knowledge of business environment and office procedures

Intermediate to Advanced knowledge of Microsoft Office

Excellent oral and written communication skills

Salary up to $65,000 based on experience.

Be responsible for the daily opening and closing procedures of the office.

Welcome all visitors by greeting them in a pleasant, professional manner.

Answer telephones; respond to inquiries; resolve issues;

Maintain daily operations of the office by following standard policies and procedures.

Manages Purchase Order needs, service partner (vendor) billing processing and tracking and expense reports.

Maintains and organizes electronic and physical files, ensuring confidentiality and accessibility. Assist with data entry, analysis, and reporting as required.

Work requires normal range of hearing, vision and verbal communication skills, with or without a reasonable accommodation.

May experience elevated levels of stress during periods of increased activity and with work entailing multiple deadlines.

This position will be either fully remote or hybrid based in Draper, UT.

This is a remote position.

Exceptional organizational and time management skills, with the ability to prioritize tasks and handle multiple deadlines.

Proactively manage and maintain the executives' calendars, including scheduling and coordinating meetings, appointments, and travel arrangements/expense reports.

Proven experience as an administrative assistant or executive assistant, supporting multiple executives simultaneously.

Excellent verbal and written communication skills, with a professional and courteous demeanor.

Strong problem-solving skills, with the ability to anticipate needs and proactively address challenges.

Prioritize and arrange appointments, conference calls, and events, considering the executives' availability and business priorities.

5-7 years of experience in an administrative assistant role, preferably supporting senior level management.

Manage an active calendar of appointments, complete expense reports, and compose confidential correspondence.

Ability to prioritize and manage multiple tasks simultaneously.

Excellent written and verbal communication skills.

This position can be 100% fully remote, limited to the US only.

Cruise and travel privileges, health benefits, 401(k), and more.

Demonstrated success supporting executives in an Executive Assistant capacity, including calendar management, drafting correspondence and document management

Manage CEO's calendar and scheduling with Leadership team, donors, partners, and others.

Self-motivated with the ability to "manage up", keeping the CEO apprised of key deadlines and priorities

Ability to self-manage and prioritize

Technically savvy with Microsoft Office. SharePoint experience desirable

180 Degrees offers competitive salaries and full-time employees are eligible for an outstanding total rewards package below:

Manage paperwork, file signed documents, and organize digital files using Dropbox

Minimum of 1 year of experience working as an administrative assistant

Strong written and verbal communication skills

Real estate industry experience is a plus

Schedule meetings, appointments, and reminders for internal and external stakeholders

Follow up with investors and partners through email and phone communication

Strong calendar management skills using Outlook

Experience working in a remote environment

Minimum of 5 years of executive administrative or high-level project coordination experience

Monitor project plans, schedules, work hours, budgets, and expenditures

Organize and participate in stakeholder meetings

Ensure project deadlines are met in a timely manner

Minimum 5-7 years of experience as an Executive Assistant supporting C-level executives or senior management in a corporate work environment.

Proven project management skills at an Executive support level, including managing the schedule, resources and budget.

Calendar Management - Efficiently managing the COO's calendar, scheduling appointments, meetings, and events, while prioritizing conflicting demands.

Information Management - Ensuring the COO has access to necessary information and documents, and organizing files and records for easy retrieval.

Relationship Management - Building and maintaining positive relationships with internal and external stakeholders, including clients, vendors, and partners.

Remote contract full-time equivalent position in a virtual workforce.

Preferred: Bachelor's Degree with focus in business management or healthcare and PMI approved Certification in Project Management

Competitive benefits package including medical, dental, and vision insurance

Manage travel arrangements for executives

Manage executive deliverables and deadlines

Excellent interpersonal skills and sound judgement

Excellent written and oral communication skills

7 years of experience supporting executive level management

Strong time-management and organizational skills

Salary will be based on education, location, experience, certifications, etc.

Use excellent interpersonal skills to solve problems and manage multiple priorities

Excellent written and verbal communication skills

Opportunity to work closely with the Chief Digital Information Officer (CDIO) and provide high-level administrative support

Experience supporting senior management VPs, Senior VPs, or CEOs

Experience in tech, finance, or a Fortune 500 company preferred (not required)

Excellent PC skills, including strong working knowledge of Microsoft Office and Outlook tools

4+ years of experience as an Executive Assistant

Experience scheduling travel and expenses

Public policy experience preferred (not required)

Effectively manage active calendars, ensuring schedules are followed and respected for the executives

Work closely with the executive leaders to manage relationships with internal and external stakeholders

Proactive and forward-looking with strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly

Clear communication skills with the ability to organize and prioritize

Be the executives’ right hand by preparing agendas, attending important meetings, and taking notes, while ensuring executive preparation and effectiveness

Prioritize conflicting needs, handle matters expeditiously and follow through

In-depth knowledge subject matter expertise of own area and of Company policies and procedures

Screens calls, manages calendars, arranges complex travel and meeting arrangements across international and domestic geographies.

Tracks key projects and manages mailings as needed.

Prepares complex and confidential documents and presentations, works closely with finance teams on forecasting revenue and expense reports.

An Associate degree or equivalent work experience

Three to five years of experience supporting two or more executives.

Experience working for a start-up is a HUGE plus

Knowledge of the entire sales cycle

Strong knowledge of trading firms

Build out a Sales function and eventually a large team as part of a scale up

Interact with elite trading firms

Innovate whilst bringing in new ideas to the business

Access to experienced and educated remote executive assistants

Assist clients with project management and organization

Manage personal and business calendars

Clear and professional written and verbal communication skills

Strong organizational and prioritization abilities

Support from assigned Account Supervisors

Experience working for a start-up is a HUGE plus

Knowledge of the entire sales cycle

Strong knowledge of trading firms

Build out a Sales function and eventually a large team as part of a scale up

Interact with elite trading firms

Innovate whilst bringing in new ideas to the business

Eight years of budget and reporting management experience

Five years of proven experience in project/operations management in a high-volume, fast-paced environment

Oversee Shared Service budget management for yearly, quarterly, and special project planning and tracking

Bachelor's degree in communications, marketing, administration, project management, or business preferred

Expertise in working with digital project management systems

Manage executive administrative and scheduling needs for the Network Vice President of Communications and Engagement Strategies

Applying skills in current technology to ensure a well-managed workflow by:

Workflow Management / Collaboration and Mentorship with EAs and Administrative Team

Are you an experienced Executive Assistant looking for a new challenge?

Skillfully orchestrating troubleshooting activities, follow-up of all details, and responding to the unexpected.

Coordinating travel (domestic and international) via Corporate Travel Manager by:

7+ years of experience supporting a C-Level Executive.

They have an immediate full-time, remote opportunity for a highly experienced, motivated and talented

5 to 10 years of experience supporting C-Level Executives in a publicly traded organization

Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail

Serves as the CEO’s administrative liaison to Board of Directors

Solid background in internal and external communications

Must have the ability to build relationships with stakeholders, including staff, board members, external partners